Construction Project Coodinator/Administrator

Project Coordinator / Administrator Location: Cocoa / Cape Canaveral, FL Reports To: Florida Area Manager Employment Type: Full-Time Position Summary The Project Coordinator / Administrator provides critical administrative and operational support to the Florida Project Management team, ensuring projects stay organized, compliant, and executed efficiently. This position serves as the primary liaison between field operations, subcontractors, trucking partners, and vendors for badging and access while managing day-to-day coordination activities. Working from our Cocoa, FL satellite office, this individual will play an integral role in supporting heavy civil construction projects involving excavation, underground utilities, demolition, and related infrastructure work. Due to the nature of our projects, the successful candidate must be capable of obtaining and maintaining required security clearances and access credentials on the Kennedy Space Center and Cape Canaveral Air Force Base sites. Key Responsibilities Project Coordination Coordinate utility locate requests and track completion to support project schedules and field operations. Manage and monitor utility coordination activities with project teams and external agencies. Assist Project Managers with project documentation, reporting, and administrative tasks. Maintain organized project files, logs, permits, and correspondence. Assist in rental equipment management and tracking. Security & Access Coordination Coordinate personnel badging for employees, subcontractors, and visitors requiring site access. Manage trucking and delivery badging requirements to ensure uninterrupted site logistics. Track expiration dates and renewal requirements for badges and access credentials. Work directly with client security representatives to facilitate approval and compliance. Occasional visits to the sites and badging stations. Office Administration Provide general administrative support for the Florida operations office. Answer phones, coordinate meetings, and maintain office organization. Assist with document preparation, data entry, filing, scanning, and record management. Support onboarding activities for new employees and project staff. Coordinate office supplies and vendor communications as needed. Operational Support Interface with field personnel to ensure documentation and administrative requirements are completed. Assist with subcontractor documentation and compliance tracking. Assist with maintaining project reporting spreadsheets and databases. Support invoice processing, purchase order tracking, and other project controls as assigned. Perform additional duties as assigned to support successful project execution. Qualifications Associate degree or equivalent experience preferred. 3+ years of administrative or project coordination experience, preferably in construction, heavy civil, engineering, or infrastructure industries. Experience working with multiple projects and deadlines in a fast-paced environment. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficient with Microsoft Office Suite, including Excel, Word, Outlook, and Teams. Ability to prioritize competing responsibilities while maintaining accuracy and professionalism. Core Competencies Highly organized and proactive Strong customer service mindset Excellent problem-solving abilitiesAbility to maintain confidentiality Adaptable and responsive in changing environments Collaborative team player with strong interpersonal skills #J-18808-Ljbffr Edgerton Contractors, Inc.