Executive Assistant

Executive Assistant

Sparks Group has partnered with a leading aviation manufacturer seeking a discreet Executive Assistant to support a C-Suite Executive. If you have a Bachelor's Degree and 3+ years of progressive experience supporting a C-suite executive and are fluent in either French or German- this is the ideal role for you.

Responsibilities

• Correspondence: Draft emails, letters, and official documents for the Head of Program's signature.
• Approvals & Expenses: Process expense reports, goods receipts, and signature requests quickly and accurately.
• Data & Files: Maintain secure program records and develop efficient filing procedures.
• Confidentiality: Handle highly sensitive and confidential company information with total discretion.
• Calendar Management: Independently manage a complex, fast-moving calendar, resolve scheduling conflicts, and cross-check with internal systems (MMS).
• Travel Planning: Arrange complex domestic and international travel, coordinate joint itineraries, and manage travel expenses (via Concur).
• Event Coordination: Assist with events, customer dinners, and community engagements to reinforce the company's professional image.
• Relationship Building: Foster connections with local officials and community leaders.
• Representation: Step in to attend meetings or route urgent matters to the correct staff when the Head of Program is traveling or absent.
• Lead or support internal company events.
• Partner with other Executive Assistants across the company to coordinate senior leadership efforts.

Qualifications/Background Profile

• Degree: Bachelor's degree in Business Administration, Communications, English, or a related field.
• Experience: At least 2 years of progressive experience supporting a senior-level manager.
• Tech Savvy: Strong knowledge of digital workplace tools (Google Workspace, Gmail, Google Meets, Smartsheet).
• Communication: Exceptional written and verbal communication skills with a strong eye for proofreading and detail.
• Organization: Proven ability to manage a heavy workload, prioritize tasks with little guidance, and maintain strict confidentiality.
• Analytical Tools: Experience with Tableau, Google Dashboards, SAP, or Skywise.
• Systems: Experience using Concur.
• Languages: Fluency in French and/or German is highly desirable.
• Certification: Active Notary Public. Preferred

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.