Executive Assistant

Executive Assistant

Make your mark for patients

We are looking for an Executive Assistant who is organized, proactive, and detail-oriented to join our U.S. Corporate Affairs team, based in our Atlanta, GA office.

About the role

As an Executive Assistant, you will provide high-level administrative and operational support to the Head of U.S. Corporate Affairs. Working with minimal direction, you will help ensure smooth day-to-day operations by managing schedules, coordinating meetings, supporting travel and expenses, and assisting with budget tracking and team logistics. This role is ideal for someone who enjoys anticipating needs, taking ownership, and partnering closely with senior leaders.

Who you'll work with

You will work closely with the Head of U.S. Corporate Affairs and collaborate with cross-functional internal teams and external partners. The team operates in a fast-paced, collaborative, and international environment, where accuracy, discretion, and strong communication are essential.

What you'll do

• Provide high-level administrative support to senior leadership
• Manage calendars, schedules, and meeting logistics with minimal supervision
• Prepare agendas, minutes, and meeting materials
• Coordinate domestic and international meetings and events
• Arrange travel and process expense reports
• Support onboarding, budgeting, and office coordination activities

Interested? For this role we're looking for the following

Minimum requirements

• Bachelor's degree required
• 5+ years of executive or senior administrative assistant experience
• 5+ years experience supporting senior leaders in complex, fast-paced environments
• Proven ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• High level of discretion when handling confidential information

Preferred requirements

• Experience in pharmaceutical, healthcare, or regulated industries
• Ability to work independently with minimal direction
• Experience supporting international teams and travel coordination
• Strong proficiency with Microsoft Office, Teams, and Outlook
• Experience with expense reporting and budget tracking tools
• Exceptional attention to detail and accuracy

This position's reasonably anticipated base salary range is $74,000 - $97,000. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.

Are you ready to 'go beyond' to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9,000 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us? At UCB, we don't just complete tasks, we create value. We aren't afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that's on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

At UCB, we've embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on View email address on click.appcast.io for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.