Administrative Assistant

Job Description

Job Description

We are looking for a motivated Administrative Assistant to support daily office operations in Deptford, New Jersey. This long-term contract opportunity is ideal for someone who enjoys keeping an office organized, communicating effectively, and contributing to a fast-paced team environment.

Responsibilities:

• Manage front office activities by greeting visitors, handling incoming calls, and directing inquiries to the appropriate team members.

• Perform a variety of administrative support tasks, including preparing documents, maintaining records, and organizing office correspondence.

• Enter and update information accurately in company systems to ensure files, contacts, and operational data remain current.

• Assist with property management-related administrative work, helping coordinate paperwork and support day-to-day office needs.

• Use Yardi, Excel, and other Microsoft Office applications to track information, create reports, and maintain organized documentation.

• Support internal workflows by scheduling meetings, monitoring shared tasks, and helping the team stay on top of priorities.

• Maintain an organized and efficient office environment by managing routine receptionist duties and responding promptly to requests.

• Prior experience in an administrative, office support, or receptionist role.
• Working knowledge of Yardi and strong proficiency in Microsoft Excel.
• Comfort using computer systems and Microsoft Office applications in a detail-focused setting.
• At least 1-2 years of property management experience or closely related industry exposure.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Strong communication skills and the ability to handle inbound calls courteously and efficiently.
• A proactive, eager-to-learn mindset with the ability to adapt and grow in the role.