Purchasing Support Specialist IV

54944BR

Company:

General Atomics

Job Summary:

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

Under limited supervision, this position is responsible for a variety of duties in support of the Purchasing department, with primary emphasis on administering the Company Commercial Purchasing credit card (P-Card) program. This position manages the day to day activities of the P-Card program. The Company utilizes the Bank of America platform named WORKS for its P-Card program. The role serves as the operational control point for cardholder support, WORKS administration, spend controls, MCC/restriction troubleshooting, exception implementation, reconciliation monitoring, reporting, auditing, and policy communication across business groups.

Other duties may include supplier coordination to ensure materials, supplies, and equipment are shipped and delivered on the dates required. Coordinates with Purchasing, production, engineering, and quality assurance to expedite deliveries of material requirements. Maintains records and files of purchases, shipments, returns of damaged items, and related matters. Responds to requests for Purchasing data and status of material activities.

DUTIES AND RESPONSIBILITIES:

• Manage the Company P-Card program with accounts of over 375 cardholders; duties include assigning and maintaining spend control profiles, maintaining cardholder/manager relationships by Company business group. Serve as the main customer service representative, fielding calls for unblocking accounts for approved merchants, transaction disputes, password resets, generating spend reports and other functions as required.

• Administer Bank of America WORKS day-to-day operations, including login name reminders, password resets, user/group/approver changes, verification ID support, cardholder-manager relationship maintenance, and training/program communications.

• Perform audits of P-Card transactions, cardholders, card activity, account status, inactivity, potential misuse, restricted purchases, split transactions, and documentation compliance.

• Support audit activities and audit requests from various Company businesses i.e. Internal Audit, government accounting et al, as well as third party audit firms hired by GA.

• Own and administer the P-Card SharePoint site, including maintaining current policies, procedures, training materials, forms, and communications to ensure accessibility and compliance across all Company business groups.

• Contacts suppliers and transportation companies, to ensure materials, supplies, and equipment are shipped and delivered as required.

• Coordinates with all required internal departments to expedite material requirements

• Maintains records and files pertinent to Purchasing information. Compiles, records, and tracks pertinent Purchasing data.

• Responds to routine verbal and written requests for information from internal sources concerning Purchasing data and status of material activities. May participate in responding to non-routine requests for information.

• Maintains strict confidentiality of sensitive information.

• Performs other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job ID#:

54944BR

Job Category:

Contracts/Sub Contracts/Purchasing

Travel Percentage Required:

0% - 25%

Full-Time/Part-Time:

Full-Time Hourly

State:

California

Pay Range Low:

56,180

City:

San Diego

Clearance Required?:

No

Pay Range High:

83,518

Recruitment Posting Title:

Purchasing Support Specialist P-Card Administrator

Job Qualifications:

• Typically requires a high school diploma or equivalent and five or more years of experience supporting a purchasing department.

• Must be customer focused and have a considerable understanding of procurement principles and concepts as well as a considerable understanding of procurement practices and standards.

Must possess:

• The ability to follow policies and procedures as well as general instructions and the ability to recognized deviations from accepted practices.

• Strong organizational, verbal and written communication skills to accurately document and report findings.

• Strong interpersonal skills to effectively interface with all levels of employees and outside representatives.

• Strong computer skills.

• The ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required.

• Strong competency in Excel, Word and PowerPoint.

• SAP ERP system experience desirable.

• Experience administering Bank of America WORKS or similar commercial credit card/payment-management platform preferred.

US Citizenship Required?:

Yes

Experience Level:

Mid-Level (3-7 years)

Relocation Assistance Provided?:

No

Workstyle:

Onsite

General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. In accordance with applicable federal law, General Atomics takes affirmative action to employ and advance the employment of qualified protected veterans and individuals with disabilities. We also prohibit compensation discrimination under all applicable laws. U.S. Citizenship is required for certain positions. To learn more, please review the EEOC’s "Know Your Rights: Workplace Discrimination is Illegal" poster.