Assistant Office Manager

Meneses Law is an Immigration Law Firm seeking an Assistant Office Manager to join our growing team. The ideal candidate will create a positive, efficient, and productive environment by overseeing all office administration duties. This role requires a dependable and high‑energy individual who thrives in a fast‑paced environment. The Assistant Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of internal departments, and brings high levels of organizational effectiveness and communication. He or she will inspire the team to strive higher than they thought possible and serve as a key resource for everyone in the organization. Essential Functions / Responsibilities Assist with day‑to‑day operational workflow, including overseeing the operations department, handling HR matters, supervising, and maintaining office supplies and needs. Guide an interdepartmental team to complete assigned projects on time, within specifications, and with accuracy and efficiency. Track operations milestones: manage and account for unforeseen operation interruptions, then realign schedules and expectations as needed. Collaborate with the Office Manager to assess departmental needs and goals and partner with the Operations Director to fill any operational gaps. Assist in designing and maintaining clear operational guides to ensure consistency of operations. Maintain the strictest level of confidentiality with organizational information. Perform any other tasks or functions deemed necessary to the daily operations of the employer. Required Skills Proficient with Microsoft Office Suite and other relevant data tools. Excellent time‑management skills and ability to prioritize tasks in a fast‑paced environment. Ability to work independently and take initiative in problem‑solving. Ability to collaborate with cross‑functional teams and communicate findings effectively. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Typing speed of 45 WPM or more. Strong English usage, spelling, grammar, and punctuation. Proper phone etiquette. Fluency in both English and Spanish. Key Competencies Attention to detail and process orientation. Ability to act with integrity, professionalism, and confidentiality. Self‑motivated with excellent interpersonal skills. Relationship‑building and influencing skills. Ability to work independently in a fast‑paced environment and take initiative in problem‑solving. Education and Experience Bachelor’s degree in a related field (Business, Project Management, etc.) required. MBA preferred. At least 2 years of procedures or operations management experience. Ability to work in a dynamic, fast‑paced environment and meet deadlines. Physical Demands Regular walking, standing, sitting for extended periods; hearing and talking. Occasional stooping, kneeling, or crouching. Close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods. Manual dexterity for using keyboard, mouse, and other office equipment. Ability to move and lift items up to 10 pounds. Benefits Salary range: $50,000–$55,000. Excellent benefits (medical, employer‑paid dental, vision, employer‑paid life insurance, 2 weeks paid time off, and 10 paid holidays). 401(k) match. Work‑life balance schedule – operating hours 8 a.m. to 5 p.m., plus two Saturdays a month for certain positions. Structured training programs. Meaningful career advancement opportunities. Work with state‑of‑the‑art technology. Name recognition and prestige as an immigration law firm. Birthday and anniversary rewards. Sophisticated, challenging work. Business‑professional work environment. Participation in a variety of volunteer events throughout the year. Must have the ability to work on a flexible schedule based on department and company needs. About the Company Meneses Law is an accomplished immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA renewals, and asylum matters. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class. #J-18808-Ljbffr