Administrative Assistant - IDD

Administrative Assistant - IDD

POSITION SUMMARY:

Under the direct supervision of the Office Manager, this position is responsible for the operation of a multi-line phone system, greeting the public, performing administrative and clerical tasks. Performs skilled typing, word processing in a Microsoft Office environment, disburses daily mail and makes copies.

DUTIES AND RESPONSIBILITIES:

* Provides secretarial and administrative support to administrative staff.

* Greets the public and answers their general questions about the programs; distributes agency forms as needed.

* Answers the telephone, appropriately routes the calls, takes messages and clears the voice messaging system daily.

* Receives and sorts the mail each day; distributes mail to employees of each program.

* Prepares out-going mail and takes mail to PPEP administration building so that they can apply proper postage and mail out...

* Performs clerical activities and produces correspondence as required; files and maintains program and agency-related records or files.

* Greets the public and answers their general questions about the programs; distributes agency forms as needed.

* Learn duties of the Scheduling Specialist to provide backup scheduling in the absence of the Scheduling Specialist.

* Understands the duties and requirements of the Scheduling position to ensure proper placement of staff to fulfill IDD staff and ratio requirements.

MINIMUM QUALIFICATIONS:

* High School diploma or GED.

* One (1) year prior work experience as a Administrative Assistant.

* Valid Arizona driver's license and clearance/approval by corporate auto insurer.

* Average proficiency with Microsoft Office products including Word, Excel, Outlook and database management systems.

OR

* Any combination of academic education, professional training, or work experience, which demonstrates the ability to perform the duties of the position.

PREFERRED QUALIFICATIONS:

* Two (2) years prior work experience in a non-profit agency or volunteer social work.

* Intermediate proficiency with Microsoft Office software.

* Bilingual (English/Spanish)

PHYSICAL REQUIREMENTS:

* Must be able to see a computer monitor.

* Must be able to lift fifteen (15) pounds).

PPEP INC. IS AN EEO EMPLOYER - MINORITIES/WOMEN/VETERANS/DISABLED