Executive Assistant

Sigma Engineers & Constructors is seeking an Executive Assistant that provides high-level administrative support to the Executive and Business Development team, enabling them to focus on strategic decision-making and operational priorities. This role involves handling confidential information, managing complex calendars, coordinating travel arrangements, and facilitating effective communication both internally and externally. The Executive Assistant is a critical partner to the executive and business development team, ensuring efficient workflow and maintaining a professional and organized office environment. Responsibilities: Coordinate and manage complex calendars for the executive and business development team, including scheduling and prioritizing appointments, meetings, and events. Anticipate conflicts and proactively resolve scheduling issues to optimize time management. Arrange and manage travel itineraries, including transportation, and accommodations. Prepare detailed travel agendas and provide necessary documents and information to executives and BD for seamless travel experiences. Serve as a primary point of contact for internal and external stakeholders, including staff, clients, and partners. Screen and prioritize incoming communications, emails, and phone calls, and respond on behalf of the executives when appropriate. Draft and edit correspondence, reports, presentations, and other documents as required. Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain organized filing systems and document repositories to ensure efficient retrieval of information. Coordinate and support executive-level meetings, conferences, and events. Prepare meeting materials, agendas, and presentations. Take meeting minutes, track action items, and follow up on assigned tasks to ensure timely completion. Develop and maintain effective relationships with internal and external stakeholders. Liaise with senior executives, clients, and other key individuals to facilitate smooth communication and collaboration. Assist with general office management tasks, including ordering supplies. Undertake special projects and assignments assigned by the executive and BD team. Conduct research, analyze data, and prepare reports to support strategic decision-making and operational initiatives. WHO WE NEED: Bachelor's degree in business administration or a related field (preferred). Proven experience as an executive assistant or similar role, supporting senior executives or high-level management. At least two to five years in office/clerical experience. Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure. Strong verbal and written communication skills, including exceptional grammar and attention to detail. Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative platforms. Discretion and professionalism in handling confidential information. Strong interpersonal skills and the ability to build relationships with stakeholders at all levels. Proactive and resourceful problem-solving abilities. Flexibility and adaptability to changing priorities and deadlines. WHO WE ARE: Founded in 1987, Sigma is a professional multi-discipline engineering and design company that serves the petrochemical, fertilizer, and refining industries. Privately owned and operated by Engineers, Sigma's culture empowers employees and clients to choose relationships and projects that fit our values and ultimately act as an extension of our clients. Our technical resources provide unmatched quality in multi-discipline engineering and design, in-plant services, supplier quality inspections, field services, automation, procurement and expediting, construction management, and leadership training. If you would like to see more of what Sigma is about visit our website at "We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law." #J-18808-Ljbffr