Legal Office Assistant

Job Description

Job Description

Legal Office Assistant

Location: Ocala, FL

Pay: $18.00–$20.00/hour (Based on Experience)

Schedule: Full-Time

• Monday – Thursday: 8:30 AM – 5:00 PM
• Friday: 8:30 AM – 12:00 PM

Join Our Team!

Our established law firm is seeking a dependable, detail-oriented Legal Office Assistant to join our team. This is an excellent opportunity for someone who enjoys a fast-paced office environment and is looking for a long-term career supporting attorneys in Bankruptcy, Probate, and Construction Law.

If you're highly organized, professional, and enjoy balancing administrative responsibilities with legal support, we'd love to hear from you!

Responsibilities Administrative & Office Support

• Answer incoming calls and greet clients professionally.
• Schedule appointments, hearings, and meetings by phone and email.
• Open, organize, and maintain both electronic and paper client files.
• Perform data entry, filing, scanning, copying, and document management.
• Prepare mailings, labels, envelopes, and determine appropriate postage.
• Order office supplies and maintain inventory.
• Maintain an organized and professional office environment.
• Handle incoming and outgoing mail.

Legal Support

• Prepare correspondence, legal forms, motions, notices, and other documents using firm templates.
• Assist with bankruptcy petitions and schedules, probate documents, discovery requests, and other legal filings under attorney supervision.
• File pleadings and legal documents electronically through the Florida E-Portal and with local courts.
• Coordinate hearing schedules and manage attorney calendars and deadlines.
• Communicate with judicial assistants, court personnel, attorneys, and clients.
• Conduct basic legal research and assist with case preparation.
• Organize case files and maintain accurate documentation.

Additional Duties

• Travel - Run occasional business errands, including courthouse filings, post office visits, office supply purchases, and document pickups.
• Travel locally as needed, with occasional trips to Bushnell (approximately twice per year).
• Maintain strict confidentiality of client and firm information.

Qualifications

• Minimum 1 years of experience working in a law office (required)
• Previous experience as a Legal Assistant, Legal Secretary, Office Assistant, or Paralegal
• Typing speed of 50–55+ WPM
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication
• Ability to work independently while supporting a collaborative team
• Professional demeanor with exceptional attention to detail
• Valid driver's license, reliable transportation, and current auto insurance

Preferred Qualifications

• Experience with Bankruptcy, Probate, or Construction Law
• Familiarity with Florida e-Filing (Florida E-Portal)
• Notary Public (or willingness to obtain certification)
• Experience with legal case management software

Software Experience

• Microsoft Word
• Microsoft Excel
• Microsoft Office Suite
• Google Workspace (Gmail & Calendar)
• Zoom
• BestCase Bankruptcy Software (preferred)
• Adobe Acrobat
• Internet research and online court filing systems