Senior Executive Administrative Assistant

Pay Range: $35.71hr - $46.42hr


Job Overview:


Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups, including director-level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods and services purchasing, report preparation, and expense reporting.


Candidate Profile:


The ideal candidate will have significant experience navigating a complex, diverse environment and be comfortable interacting with employees of all levels. To be successful, the candidate will need strong organizational and multi-tasking skills, a high level of confidentiality, and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential when prioritizing time, schedules, inquiries, and information.


Key Responsibilities:

• Executive calendaring of meetings and appointments with prioritization as required.
• Manage and coordinate travel schedules and reservations.
• Handle expense reports and submissions as required.
• Order and maintain office supplies, laptops, and other items as needed by the team.
• Support purchase order transactions and interface with supplier relations.
• Assist with and handle various tasks that might include driving issue resolution, creating information repositories, and building charts and spreadsheets.
• Prepare responses or correspondence.
• Direct inquiries or issues to relevant staff members.
• Assist team with questions around facilities or relevant company policies.
• Be proactive and collaborate with the team and others outside the team.

Preferred Experience:

• Direct work experience supporting executive-level engineering leaders.
• Experience providing administrative support at a senior level.
• Strong organizational and communication skills; ability to work independently as well as part of a team.
• Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, and SAP.
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action.
• Strong multi-tasking skills.
• Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness.

Academic Credentials:


Bachelor's Degree or equivalent level of experience.