CONTROLLER

Job Details Job Location: Hauppauge, NY 11788 Salary Range: $120,000.00 - $130,000.00 per year Essential Duties and Responsibilities Annual Certified Audit Coordinate, prepare and review schedules for auditors. Program Trial Balance. Consolidated Fiscal Report (CFR) Prepare CFR utilizing NYS DOH software. Cost and allocate by site and program Salaries Detailed Fringes Independent Contractors Program and Agency Administration OTPS Schedules CFR must tie out to Audited Financial Statements. Send CFR to State Education Department OPWDD Department of Health Local DDSO Suffolk County AHCF-1 Cost Report (Computerized) Prepare for Diagnostic and Treatment Center. Calculate threshold units from MedPlus System (Clinic Billing System) Broken down by service provided (PT, OT, Speech, etc.) Costed and allocated Salaries Fringes (detail) OTPS Independent Contractors Program and Agency Administration Facility Must tie out to Certified Financial Statements. Send to Department of Health. OMB‑133 Audit for Federal Education Grants. Auditor reviews contracts and final expenditure reports. Controller must interface two calendar years to cover the fiscal year request. Federal Education Grant Budget due June 30th for the next fiscal year. Prepare budget with principal based on number of students in Pre‑School and School Age Programs as of December 1st of the preceding year. Annual final expenditure report due 90 days (Sept 30th) after fiscal year end (6/30). Vocational Rehab Manage Suffolk County Contract: monitor expenditures and open positions; supervise preparation of Budget Modification with Assistant Controller and Program Director and Reimbursement Accountant; compile by October 30th; final claims and expenditures – monitor for maximum reimbursement. Prepare Consolidated Budget Report (CBR) – full agency due in May. VESID Contracts Prepare budgets with Program Director annually. Prepare quarterly expenditure reports based on actual performance prepared by Program Director. Voucher is prepared and submitted to VESID for payment. Final Expenditure Reports due 90 days after close of contract. OPWDD Contracts – same as VESID Contracts above. Respite Prepare budget with Director of Home Services and Quality Assurance (calendar year – 1/1 – 12/31). Same as VESID Contracts above. Submit to OPWDD. Final expenditure report due by 8/30. Monitor actual to budget to identify opportunities for additional services to maximize contract. Rate of Review of OPWDD Programs ICF Rates – based upon 1994 year with a trend factor; property component passed through from prior year’s CFR; rate appeals passed through and trended; recoup – State Paid Items; Assessment Tax (.6%) – 2.4% added to rate, 3% recouped; PPA (Prior Property Approval) must be submitted and approved by DDSO. Day Treatment Rates – modified by DDP scores; modified by Rent and Utilities, Salary enhancements (Provider – Property Paid and State Paid are passed through); recoups for bonding. OMRDD Certification of 621 Clients Performed annually: social worker meets with family and prepares the Financial Disclosure Forms; reviewed with Controller; Controller submits Financial Assets of the consumer held by the Agency (Personal Ledger & Burial Funds). Social Worker then takes over Revenue Reimbursement – consumers are re‑certified for one year (every June). Assist with Annual Agency budget and grant reporting. Quarterly Functions CQR for Suffolk County – all programs are summarized on a cash basis; due 15 days after the close of the quarter; need units for all programs of service (taken from LS‑2). Review Payroll Tax Returns – payroll accountant prepares quarterly returns; controller reviews before submission. Client Ledger Sheets – A/P supervisor disburses funds and maintains receipts; returns deposited into individual’s bank account; expenditures reviewed by controller; ledger sheets reviewed quarterly by accounting department staff; controller ensures quarterly reviews are performed. Accounts Receivable and Accounts Payable Aging – reviewed by controller and chief financial officer. Monthly Functions Financial Statements – review computer‑based financial statements from Great Plains G/L System; make necessary adjustments to revenue and expenditures; allocate AOH & fringe benefits to each program; financial statement package keypunched by financial systems analyst and given to CFO for review; detailed fundraising schedule prepared; A/P reconciliation prepared; prior month balance and purchases less disbursements equals ending balance; review at least one payroll register before distribution; schedule A/P payments with A/P supervisor; review bank reconciliations for operating and payroll accounts; monitor cash flow; review journal entries prepared by assistant controller, staff accountant; prepare schedule for monthly closing distributed to accounting department. Approve checks for payments and review supporting documentation. Wires and account transfers. Follow up with debit card issues as needed. Review SSI accounts as needed. Supervisory Responsibilities Manages overall direction, coordination, and evaluation of the Accounting/Finance Departments. Carries out supervisory responsibilities in accordance with company policies and applicable laws, including interviewing, hiring, planning, assigning, directing work, rewarding, disciplining employees, performance reviews, and addressing complaints and resolving problems. Qualifications Bachelor’s degree in Accounting. Minimum 4 years related experience in a mid‑to‑large size organization. Knowledge of GAAP general accounting principles and practices. Strong computer literacy with intermediate knowledge of MS Office (Word, Outlook, Excel) and internet search ability; must have knowledge and experience with V‑lookups and pivot tables. Excellent organizational/communication skills. Ability to multitask and meet all deadlines. Self‑starter with strong work ethic and can‑do attitude. Certificates, Licenses, Registrations Valid clean NYS driver’s license. #J-18808-Ljbffr