Events Coordinator

Job Description

Job Description

We are looking for an Events Coordinator to support a wide range of association programs and engagement activities in Richmond, Virginia. This contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys balancing event logistics, participant communications, and program administration. The role is fully onsite and will start at approximately 25-30/hours weekly, but has potential to grow into a full time, permanent role . The role will contribute to conferences, virtual programs, recognition initiatives, and member-related support while helping deliver organized, high-quality experiences.

Responsibilities:

• Coordinate planning and delivery for conferences, regional gatherings, webinars, and facility tours, ensuring each program runs smoothly from preparation through completion.

• Assist with site selection, vendor communication, scheduling, and logistical arrangements to keep events on track and aligned with objectives.

• Manage registration support, attendee outreach, and on-site event assistance to create a positive and well-organized participant experience.

• Update event-related web content and help develop promotional materials and communications that support audience engagement and attendance.

• Provide operational support for sponsors and exhibitors, including communications, fulfillment activities, and event-day coordination.

• Review participant feedback and identify practical recommendations that improve future events and strengthen overall program quality.

• Help administer award and competition programs by coordinating submissions, validating entries, monitoring deadlines, and supporting participant communications.

• Maintain accurate event and member information through data entry, record updates, and general administrative support for outreach initiatives.

• At least 1-3 years of experience in event coordination, meeting support, hospitality, association services, or administrative support roles.

• Demonstrated ability to manage multiple projects and deadlines while maintaining strong attention to detail.

• Experience supporting event logistics, including registration processes, vendor coordination, and attendee communications.

• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.

• Proven ability to work collaboratively, take initiative, and remain dependable in a team-focused environment.

• Proficiency in maintaining records and performing accurate data entry and database updates.

• Associate degree, certification, or equivalent practical experience in a related field.