Executive Assistant-EO500601

Executive Assistant

Under the direction of the Senior Executive Assistant, the Executive Assistant serves as a trusted partner to executive leadership, ensuring the efficient and seamless operation of the Executive Office. This role provides high-level administrative support to C-Suite executives, facilitates cross-functional coordination, and serves as a key liaison among senior leadership, staff, and the Board of Directors. The ideal candidate is a highly organized, resourceful professional who thrives in a fast-paced environment and exercises sound judgment, discretion, and professionalism at all times. Key Responsibilities include managing complex, highly active calendars for C-Level Executives, coordinating comprehensive travel arrangements and internal/external events, managing confidential administrative tasks and driving special projects to successful completion under deadline pressure, drafting, formatting, and distributing high-quality emails, letters, memos, presentations, and meeting agendas, serving as a bridge for smooth, professional communication between C-Level staff, internal teams, and the Board of Directors, assisting in maintaining official agency governance documents in both paper and electronic formats, vetting incoming calls to determine priority level while strictly protecting confidential company information, processing invoices, check requests, and expense claims in compliance with company guidelines, facilitating staff onboarding and offboarding by coordinating IT equipment setup and system access, setting up and managing electronic and paper filing systems to meet compliance requirements, acting as the operational backup for other Executive Assistants during absences and assisting with reception coverage as needed, supervising and training junior staff (receptionists, temps) to ensure coverage and smooth office operations, assisting with meeting setup, drafting agendas, and maintaining agency governance documents, assisting with transcribing, editing, and finalizing Board meeting minutes, communicating and distributing materials through the Board Effect Board Portal or other board communication platforms, and serving as a liaison between senior management and the Board of Directors.

Qualifications & Competencies include an associate's degree required; bachelor's degree preferred, minimum of 5 years of experience providing administrative support to C-Level Executives and/or Boards of Directors, preferably within a nonprofit organization.

Competitive Benefits include comprehensive health benefits: medical with HSA, dental, and vision, 403(b) retirement savings plan with employer match, generous paid time off: vacation, personal, sick time, mental health days, and 12 paid holidays, employee wellness programs: employee assistance program and mental health resources, learning & development opportunities: educational leave, tuition assistance, training, and career development tracks, additional perks: commuter benefits, recognition programs, discount programs, flexible spending plans, and voluntary benefits including pet insurance, identity theft protection, and legal plans.

Join a mission-driven organization where your expertise, professionalism, and commitment to excellence will make a meaningful impact every day. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.