Administrative Associate V

Job Details Agency: Texas A&M University - San Antonio Department: Department Of Educator & Leadership Preparation Proposed Minimum Salary: Commensurate Job Location: San Antonio, Texas Job Type: Staff Job Description This position is responsible for maintaining department records including faculty office hours, load reports, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. The administrative assistant performs other activities as needed including budgetary activities (i.e. payroll, costing allocations, account maintenance, PMRs, etc.) preparing faculty travel requests, events, and vouchers; preparing faculty load reports and faculty course reassignments; and compiling reports that may be required by university administration or external agencies. Responsibilities Maintains records related to the activities of the department. Budgetary Processes such as payroll and budget transfers. Screens calls and makes appointments for the Department Chair. Handles correspondence and prepares reports and contracts. Maintains office equipment and assists in acquiring supplies for dept. needs. Maintains active files and assists in the processing of related program information. Assists with correspondence and maintenance of hiring files. Assists in the preparation of travel requests and vouchers. Prepares workload reports. Verifies schedules. Performs other duties as assigned. Required Education and Experience High school diploma or higher in related field. Five (5) years of related experience. Knowledge, Skills and Abilities Knowledge of word processing, spreadsheet, and database applications. Knowledge of accounting and budgeting for department. Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project. Benefits Summary of Employee Benefits: Equal Opportunity / Veterans / Disability Employer Equal Opportunity/Veterans/Disability Employer. Texas A&M University-San Antonio is an Equal Opportunity/ Veterans/ Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Company Culture and Community Engagement Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students. A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University’s footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018, Classroom Hall which opened in fall 2020 and our newest building for the College of Business and University Library scheduled to open fall 2022. The University’s core values of being "student centered, equity minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative and committed to excellence" provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success. Texas A&M University-San Antonio values community engagement, and encourages applicants who are committed to advancing the well‑being and prosperity of our communities. #J-18808-Ljbffr