Substitute Secretary

Substitute Secretary at Palo Alto Unified School District Job Summary RESPONSIBILITIES: Under direction, to serve as secretary to an administrative official usually at the coordinator level, relieving him/her of clerical and routine administrative details; to perform work of above‑average difficulty requiring a high level of initiative, judgment, and organizational ability. Specific duties include: Compose correspondence and memos from brief verbal instructions or notes; May take dictation that includes a substantial amount of technical terminology exercising judgment in taking verbatim minutes; Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor; Work with the public answering questions involving and understanding of policies, procedures and regulations; Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information; Manage many of the details of the office including making decisions based on established policy and procedure; Compile reports from a wide variety of sources, and transmit to other offices or agencies; Type/keyboard difficult financial and statistical reports, budgets, contracts, etc.; Keep detailed and accurate record of budget expenditures involving a variety of departmental budgets and produces periodic summary statements of individual accounts; Converse with and furnish information to principals, consultants, coordinators, directors, assistant superintendents, and other personnel throughout the district at all levels and with the public in general; Maintain security of confidential information. #J-18808-Ljbffr SupportFinity™