Administrative Assistant II Jobs

Administrative Assistant

Job Number 713913BR Description: The coolest jobs on this planet... or any other... are with Lockheed Martin Space. As we enter a new era of Strategic Weapon Systems, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing men and women are on a mission to make a difference in the world and every single day we use our unique skills and experiences to create, design and build solutions to some of the world's hardest engineering problems. Do you want to be part of a culture that inspires employees to think big, perform with excellence and build incredible products? We provide the resources, inspiration and focus - if you have the passion and courage to dream big, then we want to build a better tomorrow with you. Join our Strategic and Missile Defense team. We are seeking an Administrative Assistant in Silverdale, Washington. In this dynamic role you will perform a variety of administrative functions for management and department personnel such as:

• Produce reports, presentations, briefs, memos and finished documents.
• Prepare meeting agendas, take meeting minutes and coordinate logistics.
• Organize and schedule appointments and meetings to prevent conflicts.
• Collect and analyze data (as needed).
• Perform training coordinator function for department.
• Monitor and report employee training status and enroll employees in classes.
• Coordinate travel arrangements, make reservations, processes expense reports and maintain information organized.
• Monitor and update overtime distribution records and KARDEX.
• Monitor office and first aid supplies and submit requests for replenishment.
• Provide back-up support to the Resident Director office as required.
• Perform other duties similar in nature as required.
• Set up and maintain alphabetical, numerical/subject files
• Receive calls and making proper referrals
• Pick up and distribute mail
• Exercise appropriate interpersonal skills in interacting with employees and customers.

Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually. Here are some of the benefits you can enjoy:

• Medical
• Dental
• 401k
• Paid time off
• Work/life balance
• Career development
• Mentorship opportunities
• Rewards & recognition

Basic Qualifications:

• Proficient in MS Office (Word, Excel, Outlook, Teams, SharePoint, PowerPoint).
• Excellent communication (verbal/written) skills.
• Ability to proactively find solutions and effectively prioritize tasks & deadlines.
• Experience with administrative functions including travel arrangements.
• Experience with scheduling meetings and coordinating with external stakeholders.
• Experience in preparing formal documents, briefs, Memos and presentations.
• US citizenship is required for this role.
• Must be able to obtain and maintain a Security Clearance. Interim Secret Clearance required prior to start.

Desired Skills:

• Outstanding communications and interpersonal skills.
• Demonstrate organizational and problem solving skills using initiative and discretion.
• Be a self-starter possessing excellent organizational skills, attentive to detail and exhibit a professional demeanor.
• Have the desire and ability to collaborate with outside consultants, customers and corporate executives as needed.
• Data analysis skills or background.

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: Secret.

Other Important Information:

• Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match.
• Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
• Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
• Schedule for this Position: 4x10 hour day, 3 days off per week
• Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $43,100 - $76,130. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
• Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.