Executive Assistant

About the Role My client is seeking an exceptional, high-velocity Senior Executive Assistant (EA) to serve as the strategic partner to the CEO of one of their portfolio companies. The CEO splits time between two locations (primarily Boston-based but also San Francisco), and the customer base is concentrated on the East Coast. This is a remote-first role, but requires a professional who can operate seamlessly across East Coast hours and accommodate minimal, intentional travel to the core office hubs when necessary. This is not a traditional calendar-managing role. We need a seasoned, proactive partner who can step in, command the chaos, anticipate needs three steps ahead, and protect the CEO's time so they can focus on scaling the business. What You’ll Do Strategic Calendar & Time Management: Take full ownership of a complex, fast-moving calendar. You won't just book meetings; you will gate-keep, prioritize, and strategically design the CEO's day. Proactive Problem Solving: Actively identify scheduling conflicts, triple-bookings, or operational bottlenecks before they happen, and confidently re-architect solutions independently. Communication & Liaison: Serve as a trusted proxy and bridge between the CEO, internal teams, and high-value East Coast clients. Operational Flow: Ensure the CEO is fully prepared for every meeting, presentation, and trip with necessary context, briefs, and action items locked down in advance. Light Travel Coordination: Manage occasional, seamless travel logistics for the Founder and yourself for key executive alignment meetings. What We Are Looking For Experience: 8–10+ years of professional administrative or operational experience, with a proven track record of directly supporting a fast-paced Founder, C‑Suite executive, or managing partner. The "Gatekeeper" Mentality: You are highly proactive, assertive when necessary, and completely unfazed by a demanding environment. High Emotional Intelligence & Communication: Exceptional verbal and written communication skills. You can hold your own with brilliant, strong‑willed leaders and communicate with clarity, diplomacy, and conviction. Velocity & Agility: A natural ability to move incredibly fast without sacrificing accuracy or attention to detail. East Coast Alignment: Ability to work fluidly on Eastern Time to match our primary client base and executive rhythm. Work Environment: Remote-first with minimal expected travel to regional offices. #J-18808-Ljbffr