Registration Coordinator

Job Description

Job Description

Registration Coordinator Move Critical Shipments Forward and Be the First Step in a Seamless Customer Experience

Every successful shipment starts with accurate information, strong coordination, and attention to detail. As a Registration Coordinator, you'll play a vital role in launching the logistics process, ensuring shipments are entered correctly, tracked effectively, and delivered through a smooth, well-organized operation.

If you're someone who enjoys staying organized, solving problems, and being part of a team-driven environment where accuracy matters, this is an excellent opportunity to build a long-term career in logistics. Join an organization that invests in its employees, values continuous learning, and encourages professional growth from day one.

The Registration Coordinator is responsible for initiating the logistics process by entering and registering shipment orders, maintaining accurate records, monitoring shipment activity, and resolving service exceptions. This position serves as a critical link between customers, transportation providers, and internal teams to ensure shipment information remains accurate and operations run efficiently.

This role is ideal for individuals who thrive in a fast-paced administrative environment, enjoy working with data and systems, and take pride in delivering outstanding customer service.

• Accurately enter new orders and shipment information into computerized tracking systems.
• Register shipments and ensure all related data is complete, accurate, and up to date.
• Maintain timely and accurate records across multiple operating systems and databases.
• Review databases for discrepancies, identify errors, and implement corrections to maintain data integrity.
• Trace shipments with transportation providers, suppliers, and service partners while updating operational records.
• Troubleshoot shipment and service exceptions, responding promptly to escalated issues.
• Support departmental initiatives and process improvement efforts.
• Perform general administrative duties, including document management, phone support, data entry, and record maintenance.
• Scan, organize, and maintain electronic files within document management systems.
• Update schedules, logs, and operational task lists on a daily basis.
• Participate in quality assurance activities and user acceptance testing as needed.
• Assist with additional duties to support overall operational success.

• High School Diploma or equivalent required.
• Minimum of one year of experience in a logistics, transportation, operations, customer service, or related administrative role.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Customer service experience with the ability to communicate professionally with both internal and external stakeholders.
• Proficiency in Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks while maintaining accuracy.
• Effective problem-solving skills and ability to resolve issues independently within established procedures.

• Some college coursework in Business, Logistics, Supply Chain, or a related field.
• Experience in logistics, transportation, maritime, automotive, relocation, or related industries.
• Familiarity with shipment tracking systems, databases, or document management systems.
• Experience supporting quality assurance or testing initiatives is a plus.
• Strong written and verbal communication skills.

✅ Be part of a critical operation that keeps shipments moving efficiently

✅ Opportunity to develop valuable logistics and supply chain experience

✅ Collaborative team environment with strong support and mentorship

✅ Culture focused on growth, continuous learning, and professional development

✅ Build expertise in transportation, operations, and customer service

✅ Work with a company that values individual contributions and career progression

✅ Gain exposure to multiple aspects of logistics and supply chain operations

This position operates in a professional office environment utilizing proprietary systems, shipment tracking platforms, document management software, and standard office equipment. You'll work closely with internal teams, transportation providers, and customers while contributing directly to the efficiency and success of daily operations.

The organization fosters a culture built on mutual trust, teamwork, and lifelong learning, empowering employees to expand their skills, grow their careers, and make a meaningful impact. Whether you're looking to deepen your logistics experience or take the next step in your professional journey, this role provides the foundation for long-term growth and success.

If you're detail-oriented, customer-focused, and excited to be part of a team that keeps operations running smoothly behind the scenes, we'd love to connect with you.

This is a Contract position based out of Reno, NV.

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Reno,NV.

This position is anticipated to close on Jul 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.