Office Manager / Executive Assistant

Crown Technical Systems, a Flex Company, is a leader in power distribution and protection systems concentrating on sophisticated, state-of-the-art relay and control panels, medium voltage switchgear, and enclosures (power/control buildings/ E-Houses). We specialize in customized, turn-key solutions that ensure safe, secure, and reliable power distribution. Working at Crown Technical Systems offers a dynamic and rewarding career path for individuals seeking to power the world. Through hands‑on training, mentorship, and a culture of internal promotion, we empower you to reach your full potential and contribute to projects that truly matter. Office Manager/Executive Assistant Reporting to the General Manager , the Office Manager/Executive Assistant will be responsible for overseeing office operations, providing executive support, and managing administrative and facilities services to ensure a professional, efficient, and well‑organized workplace. Office & Front Office Operations Oversee daily office operations, meeting rooms, and shared resources Manage receptionist and front desk experience, ensuring professional visitor engagement Maintain office systems, supplies, and administrative processes Executive Support Provide direct administrative support to site leadership (calendar, meetings, communications) Coordinate leadership meetings, presentations, and site‑level communications Support planning and execution of leadership events and reviews Visitor & Customer Coordination Own end‑to‑end visitor management for customers, audits, and leadership visits Coordinate logistics, site access, and cross‑functional alignment for tours and events Facilities Cleanliness & Workplace Standards Manage custodial staff and ensure high standards of cleanliness and sanitation Conduct routine inspections of office and common areas Partner with Facilities/Safety to maintain a safe, organized, and compliant workplace Branding & Workplace Experience Manage site branding to ensure alignment with corporate standards Project manage office and facility branding enhancements and improvements Support initiatives that enhance employee experience and site professionalism Additional Support Assist with onboarding logistics and administrative coordination Support site initiatives and continuous improvement projects Qualifications 5+ years in office management, executive support, or similar role (manufacturing or industrial environment preferred) Strong organizational and project management skills Ability to operate independently in a fast‑paced, operational setting Excellent communication and stakeholder management skills Experience managing vendors and service providers Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams) Fluency in English and Spanish (written and verbal) required What Success Looks Like Professional, well‑organized front office and visitor experience Seamless support to site leadership High standards of workplace cleanliness and organization Effective coordination of site visits, audits, and events On‑time execution of administrative and branding initiatives Why Join Us Play a key role in supporting site leadership and operational excellence High‑visibility position with cross‑functional impact Opportunity to shape workplace experience in a growing manufacturing environment CK26 Crown Technical Systems is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email View email address on click.appcast.io and we’ll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Crown Technical Systems, you must complete the application process first). #J-18808-Ljbffr