Administrative Assistant, Global Corporate & Investment Banking - San Fran

Role Overview

The Administrative Assistant will provide high‑level administrative support to GCIB senior leader(s), ensuring seamless day‑to‑day operations and effective management of schedules, communications, and priorities. This role requires strong organizational skills, discretion, attention to detail, and the ability to operate in a fast‑paced environment.

Key Responsibilities

• Manage complex and evolving calendars, including scheduling internal and external meetings
• Coordinate travel arrangements and process expense reports
• Serve as a point of contact for internal stakeholders and external partners
• Prepare and edit correspondence, presentations, and meeting materials
• Support meeting logistics, including agendas, materials, and follow‑ups
• Maintain organization of documents, files, and records
• Assist with ad‑hoc projects and administrative initiatives as needed
• Handle sensitive and confidential information with discretion and professionalism

Qualifications

• 3+ years of experience in an administrative or executive assistant role
• Strong organizational and time‑management skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize effectively and manage multiple tasks simultaneously
• High level of professionalism, judgment, and discretion
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel

Preferred Skills

• Experience supporting senior leaders
• Prior exposure to financial services or a corporate environment
• Ability to anticipate needs and proactively solve problems

Shift:

Hours Per Week: