Legal Administrator
Robert Half
Job Description
Job Description
We are looking for a detail-oriented Legal Administrator to support legal operations in Portland, Maine. This is a Contract position for someone who can keep documentation organized, coordinate deadlines, and help maintain smooth day-to-day case support. The ideal candidate is comfortable working with court-related processes, digital filing systems, and scheduling tools in a fast-paced legal environment.
Responsibilities:• Maintain accurate legal records and organize case documentation for easy retrieval and compliance.
• Prepare, submit, and track electronic filings and other court-related documents within required deadlines.
• Support attorneys and legal staff by updating matters in case management systems and keeping file information current.
• Coordinate calendars for hearings, meetings, and filing deadlines to help prevent scheduling conflicts.
• Monitor case activity and follow up on outstanding items to keep legal matters moving efficiently.
• Review documents for completeness, formatting, and procedural accuracy before submission.
• Assist with administrative legal support tasks that contribute to efficient daily department operations.• Experience handling legal files and maintaining organized documentation with strong attention to detail.
• Working knowledge of e-filing procedures and court filing practices.
• Familiarity with case management software used to track legal matters and related records.
• Ability to manage calendars, deadlines, and competing priorities with strong attention to detail.
• Strong written and verbal communication skills for coordinating with legal teams and external contacts.
• Proficiency with standard office technology and digital document management tools.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Legal Administrator in Portland, ME vacancy
- ...Position Summary Our client is seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice. This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals...SuggestedTemporary workWork at officeFlexible hours
Springborn Staffing
Portland, ME1 day ago - ...Legal Assistant – School Law And Municipal Law GroupsPortland, MaineDrummond Woodsum is seeking a full-time legal assistant in our Portland, Maine office. This position entails carrying out administrative services, providing support to legal professionals by preparing...SuggestedFull timeTemporary workWork at office
AppCast
Portland, ME2 days ago $26 - $40 per hour
...boutique Portland estate planning & probate law firm, is seeking a Legal Assistant. The potential for growth and long-term employment... ...Responsibilities (include, but are not limited to): Provide administrative support to, and work closely with, attorneys, accountant, and...SuggestedFull timeWork at officeLeblancyoung
Portland, ME3 days ago$40k - $42k
Client Success Manager Our agency is looking for a highly motivated and professional client success manager to oversee functions at our front desk. As the 'face' of our company, the successful candidate should be enthusiastic about providing our clients and co-workers...SuggestedTemporary workWork at officeRemote workMaine Insurance Agents Association
Portland, ME1 day ago- ...Administrative Assistant The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. Ministerial Duties These responsibilities...SuggestedWork at officeLocal area
Fellowship of Christian Athletes
Portland, ME1 day ago - ...in Maine offers an Administer in Training (AIT) preceptor program, a paid internship designed to prepare you for a career as an Administrator in Long Term Care. The program will be in Aroostook County, with rotations through Nursing, Food Services, Social Services, Activities...Internship
First Atlantic Healthcare
South Portland, ME4 days ago - ...Administrative SupportProvides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations...Contract workWork at office
Service Corporation International
Portland, ME5 days ago $21 - $28 per hour
...world—while prioritizing sustainability, safety, and employee well-being. We have an exciting opportunity within Diodes for an Administrative Assistant. Location South Portland, ME Compensation Pay range $21 to $28/hr. Actual compensation may vary based...Local areaDiodes
South Portland, ME12 hours ago$25 - $29 per hour
...Administrative Assistant BerryDunn is seeking an Administrative Assistant to play an important role in supporting our assurance, tax, and advisory teams. In this highly visible, on-site role, you will help keep teams organized, meetings and priorities moving, and day...Hourly payMonday to FridayBerryDunn
Portland, ME3 days ago$19 - $22 per hour
...Administrative Assistant – Rehab Without WallsJoin our Rehab Without Walls team and help keep our mission moving! We're looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly...Work experience placementWork at officeBrightSpring Health Services
South Portland, ME5 days ago- ...Federal Express Corporation in Portland, ME seeks an organized clerical and operations support professional. You will handle routine administrative tasks across hub and station operations, assist with linehaul and quality assurance, and serve as the first contact for...
Federal Express Corporation
Portland, ME4 days ago - ...scheduling vendors, ensuring site-specific needs are met, and managing/ordering supplies. HR Support Provide comprehensive administrative support to the Office and HR department across a range of tasks that keep daily operations — and HR functions — running smoothly...Full timeFor subcontractorWork at officeMonday to Friday
Piscataqua Landscaping & Tree Service
Portland, ME12 hours ago $25 - $32 per hour
...Verrill Dana LLP is seeking a full-time Legal Assistant for their Real Estate Practice Group in Portland, ME. The role involves revising legal documents, handling billing activities, and managing day-to-day workflow in a collaborative environment. The ideal candidate will...Hourly payFull timeVerrill Dana
Portland, ME4 days ago- ...Esquire as a Freelance Court Reporter / Stenographer — a critical role where you'll capture the official record of depositions and other legal proceedings, supporting exceptional client delivery and legal accuracy.Why Choose Esquire?Esquire is a nationally recognized leader...For contractorsFreelanceRemote workFlexible hours
Esquire Deposition Solutions
Portland, ME5 days ago - ...underappreciated, this is your chance to experience something different.You'll be supported. You'll work alongside experienced attorneys and legal professionals who respect your expertise.You'll have a voice. We value feedback from every level of the firm and encourage input...Work at officeWork from homeFlexible hours
Steve Smith Trial Lawyers
Portland, ME5 days ago - ...District Courts, and coordinating document service in compliance with local and federal rules. The ideal candidate will prepare drafts of legal documents, manage deposition materials, and perform thorough document analysis, while leveraging strong organizational skills and...Work at officeLocal area
Epic Search Partners
Portland, ME3 days ago - Epic Search Partners is seeking a Paralegal for its Portland, Maine office supporting the Business Restructuring and Insolvency Practice Group. The role involves managing cases from inception to closure, monitoring dockets, e-filing in bankruptcy courts, and coordinating...Work at office
Epic Search Partners
Portland, ME4 days ago - ...Job Description Job Description We are looking for a detail-oriented Administrative Assistant to support daily office operations for a financial services organization in South Portland, Maine. This Long-term Contract position is onsite and offers a flexible 20-hour...Long term contractWork at officeFlexible hours
Robert Half
South Portland, ME2 days ago - ...Job Description Job Description Position Summary: The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones...Work at office
Maine Wing Management LLC
Portland, ME2 days ago $33.8 - $45.67 per hour
...year begins October 1 and ends September 30. The Paralegal performs, under the direction and supervision of an attorney, substantive legal support work which, for the most part, requires a sufficient knowledge of legal concepts such that, absent the Paralegal, the work...Hourly payWork experience placementFisher & Phillips
Portland, ME4 days ago- ...Pine Tree Legal Assistance in Portland, Maine seeks a Family Law & Victim Rights Paralegal to support the statewide FLVR Unit. This hybrid, 22-hour-per-week intake-focused role handles client intakes for domestic violence, sexual assault, stalking, and trafficking and...
ptla
Portland, ME12 hours ago $53.92k - $75.92k
...Pine Tree Legal Assistance Family Law & Victim Rights Paralegal Location: Portland; Hybrid remote The Pine Tree Family Law and Victim... ...contemporaneous timekeeping for all work activities; Address administrative responsibilities as a Pine Tree employee in a prompt and...Work experience placementWork at officeRemote workRelocationShift workptla
Portland, ME12 hours ago- ...Litigation Legal AssistantJoin a prestigious law firm renowned for its dedication to excellence and commitment to delivering top-... ...seeking a skilled Litigation Legal Assistant to provide critical administrative and legal support to our litigation team. This role offers the...Work at office
Capstone Search Partners
Portland, ME2 days ago - Job Description Job Description Seeking full-time paralegal for a busy well-established plaintiff firm representing Maine people in personal injury, workers’ compensation and social security disability cases. We are a small three lawyer, three paralegal law firm in...Full timeWork at officeRemote work
Kaplan & Grant, LLC
Portland, ME2 days ago - Springborn Staffing is seeking a highly organized Legal Administrative Assistant to support a fast-paced legal practice in Portland, Maine. This role involves preparing legal documents, managing case files, coordinating court appearances, and providing administrative support...Work at office
- ...firm's complex civil litigation practice. Duties Assist in managing civil litigation cases from inception through resolution. Conduct legal research and draft pleadings, motions, and briefs. Participate in discovery and trial preparation. Collaborate with senior attorneys...
BCG Attorney Search
Portland, ME4 days ago - BCG Attorney Search in Portland, Maine seeks an experienced employment attorney to join its Employment Law Practice Group. This hybrid role involves advising clients and handling litigation matters for regional and national clients, with significant client interaction....
BCG Attorney Search
Portland, ME4 days ago $29.44 - $46.15 per hour
...client service and upholding our commitment to excellence. Key Responsibilities Formatting briefs, pleadings, correspondence and other legal documents. Filing of legal documents with state and federal courts (e-filing knowledge required). Regularly and accurately...Hourly payFull timeFisher & Phillips
Portland, ME4 days ago$25 - $32 per hour
...time, and assist with billing. Coordinate with courts and opposing counsel. Qualifications 1-5 years of paralegal or high‑level legal assistant experience (family law preferred). Strong knowledge of Maine family court procedures. Excellent drafting, communication,...Hourly payFull timeWork at office- ...procedures used by secretaries in subordinate offices are consistent with those of the manager's office. # Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an...Work at office
Internal Revenue Service
South Portland, ME4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Legal Administrator. Be the first to apply!
Related searches