Administrative Assistant

Posting Details

Position Information


Position Title
Administrative Assistant


Job Description


Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work study students, volunteers, and handle duties for the department Chair. Responsibilities include meeting and greeting students and guests; managing workflow by ensuring that deadlines are met and work is completed correctly; answering and directing phone calls; assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines; maintaining office supplies by checking inventory and ordering office supplies as needed and approved by the department Chair; keeping inventory of furniture, electronics, and all other equipment; prepares responses and requests for information; attending departmental meetings and taking detailed meeting minutes; organizing and scheduling appointments; writing and sending emails, correspondences; faxes and forms; assisting with preparing regularly scheduled reports; maintaining filing system; make travel arrangements; reconciling and submitting expense reports; serve as point of contact for students and alums.

In addition, the candidate should demonstrate strong digital literacy skills, as he or she will oversee office operations and manage digital and electronic recordkeeping systems.

Required Qualifications


Bachelor's degree required; experience/training in data analytics, developing and managing data sets that are critical to departmental continuous improvements and assessment, proficiency in MS Office with expertise in s Microsoft Word, PowerPoint and Excel; ability to analyze and revise operating practices to improve efficiency; ability to create memorandums and take dictation; must be detailed oriented and comfortable working in a fast-pace office environment; exceptional communication skills; superior organizational skills and dedication to completing projects timely; must also have three (3) to five (5) years of work experience in an office setting and have excellent typing skills

Preferred Qualifications


Demonstrates experience in website development, maintenance, and content management. Additionally, expertise in designing, updating, and managing web-based platforms.

Physical Demands


Applicants must be able to lift, pull, bend, stand, and walk.

Posting Detail Information


Posting Number
SF841P


Open Date
12/01/2025


Close Date

Open Until Filled
Yes


Special Instructions to Applicants