Legal Assistant

Job Description

Legal Assistant

Our client, a well-established and highly respected law firm, is seeking an experienced Legal Assistant to support attorneys and paralegals in a fast-paced, team-oriented environment. This role is ideal for a detail-oriented professional who thrives in a collaborative legal setting and enjoys supporting multiple stakeholders.

The Legal Assistant provides administrative and legal support to a group of attorneys, ensuring efficient day-to-day operations and high-quality client service. This role involves managing documentation, calendars, billing coordination, and general administrative functions, while maintaining accuracy and professionalism at all times.

Key Responsibilities

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• Prepare, format, and proofread legal documents, correspondence, and memoranda
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• Assist with document revisions, redlining, and e-filing as needed
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• Manage incoming and outgoing mail, including coordinating specialized deliveries
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• Maintain and coordinate attorney calendars, including meetings, deadlines, and client commitments
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• Organize and maintain electronic and physical files in accordance with firm policies
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• Enter and manage attorney time entries, expense reports, and billing coordination
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• Prepare new matter documentation and support onboarding of new cases
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• Screen calls, manage communications, and greet clients professionally
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• Coordinate travel arrangements, meeting logistics, and conference room scheduling
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• Provide proactive administrative support by anticipating attorney needs and managing priorities
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• Offer backup support to other team members and office functions as needed
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Qualifications

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• 4+ years of experience as a legal assistant, practice assistant, or legal secretary
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• Must be able to commute to office in Phoenix, AZ.
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• Experience supporting multiple attorneys preferred
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• Strong knowledge of legal terminology, documents, and processes
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• Proficiency in Microsoft Office and legal software (document management, time entry, e-filing systems)
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• Excellent written and verbal communication skills
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• Highly organized with strong calendaring and file management skills
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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
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• Strong attention to detail and problem-solving skills
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• Ability to work both independently and collaboratively
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Benefits

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• Salary range $60k - $90K depending on experience
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• Paid time off and paid holidays
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• 401(k) with employer match and profit sharing
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• Medical, dental, and vision insurance
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• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
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