Accounts Payable Assistant Manager

What if I’m a UCLA Extension student? Position: Accounts Payable Assistant Manager Location: Los Angeles, CA Job Id: 707 # of Openings: 1 Salary Range: $60,000- $65,000 Department: Accounts Payable Summary of Key Responsibilities: Under the direction of the Accounts Payable/Receivable Manager, assists in month-end closing activities and vendor relations issues. Responsible for the processing of books, expense and resale invoices to ensure that we have appropriate documentation and approval prior to payment according to policy. Verification of purchase orders; matching of invoices for processing and input; production of the weekly vendor payment run; stop payments; preparation of supporting documents for the bank; manual check input, ACH payments, and check runs; maintain files and documentation in cloud-based document management systems and shared drives; assists other A/P staff in solving expense and resale invoice issues. Lead ACH payment setup, payment execution, and resolution, including file generating and uploading ACH batch files to corporate bank portals; troubleshooting ACH batch files to ensure data fields meet strict bank specifications; investigate returns/failed ACH transactions, collaborate with banks/vendor to resolve routing/payment issues, and ACH testing in ERP account updates. Review invoices for sales and use tax applicability. Maintaining the vendor list including setting up new vendors. Respond to questions from vendors and internal departments in a timely manner. Reconcile vendor statements, research and correct discrepancies. Performs analysis/reconciliation of data entry using system generated reports. Prepares 1099 forms and journal entries. Hiring, scheduling, training, evaluating and counseling staff. Performs special assignments as requested and assists in other areas of the Division. Qualifications: Requires 2+ years high-volume Accounts Payable experience preferably in a retail environment. Must be familiar with a computer-based system, NetSuite or cloud-based ERP experience a plus. Understanding of NACHA rules and internal controls for positive pay. Experience must demonstrate: strong knowledge of A/P practices; effective handling of a variety of priorities and timeliness; attention to detail and accuracy in performing work; knowledge of general accounting principles; organized in managing, scanning, and retrieving files for audit and compliance purposes; effective communication with diverse groups/individuals; excellent customer service skills; effective supervision skills. PC Word & Excel proficiency required. Keyboard skills of 50+ WPM preferred. BA/BS required, or the equivalent combination of education and experience. Supervising professional and part-time/student staff Physical Requirements: Frequent walking, standing, sitting, bending, stooping and reaching, occasional lifting up to 30 lbs. Only those UCLA Extension Students that are concurrently enrolled at UCLA are eligible to apply. Please note that UCLA Extension courses are separate from UCLA courses. Any UCLA Extension Students wishing to apply must also be enrolled in university courses offered through UCLA. #J-18808-Ljbffr