Executive Assistant to the CEO

Job Description

Job Description

Company Overview

Sutton Engineering, LLC is a growing Mechanical, Electrical, and Plumbing (MEP) engineering firm delivering innovative, efficient, and code-compliant building systems within the data center space. We value technical excellence, responsiveness, and strong client relationships.

Position Summary

The Executive Assistant (EA) to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced engineering and construction environment. The EA serves as a trusted partner to the CEO, enabling focus on firm leadership, client relationships, and business growth.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, emails, scheduling meetings, travel
• Prepare agendas, presentations, reports, and briefing materials for executive meetings and board sessions

Business & Operational Support

• Manage compliance for each state in which the firm maintains licensure
• Assist with special projects, and follow-ups related to firm operations and growth
• Support proposal coordination, contract administration, and high-level client communication as needed
• Maintain confidential company, financial, and personnel information with absolute discretion
• Improve administrative systems, processes, and documentation to increase efficiency
• Conference coordination

Qualifications

Required

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting C-level leadership
• Experience in engineering, construction, architecture, real estate, or professional services strongly preferred
• Exceptional organizational, time-management, and multitasking skills
• High level of professionalism, discretion, and emotional intelligence
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfortable (confident) working in a fast-paced, deadline-driven environment with shifting priorities

Key Competencies

• Proactive and anticipatory problem-solver
• Strong written and verbal communication skills
• Detail-oriented with the ability to see the big picture
• Confident interacting with executives, clients, and technical professionals
• Calm, flexible, and resourceful under pressure

Compensation & Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• PTO and paid holidays
• Retirement plan with company match
• Professional development opportunities

Sutton Engineering, LLC - MEP Design Firm focusing on mechanical, electrical and plumbing engineering, project management - working in the Mission Critical Market Sector. We value THE TEAM approach collaborating with clients, architects, and multi-disciplined design teams. Sutton Engineering is committed to bring the spirit of innovation and communication to all clients.

Company Description

Sutton Engineering, LLC - MEP Design Firm focusing on mechanical, electrical and plumbing engineering, project management - working in the Mission Critical Market Sector. We value THE TEAM approach collaborating with clients, architects, and multi-disciplined design teams. Sutton Engineering is committed to bring the spirit of innovation and communication to all clients.