Executive Assistant

Executive Assistant

At PanCare of Florida, our mission is to bring quality healthcare to underserved communities. We believe that compassionate, dedicated healthcare professionals are essential to fulfilling this promise.

PanCare of Florida is seeking a friendly and detail-oriented Executive Assistant to join our team. In this role, the Executive Assistant will provide a high level of administrative and organizational support for the Chief Executive Officer and Executive Team.

This position is onsite at our Panama City Corporate office.

Your responsibilities include the following:

• Provide administrative support to the CEO and Executive Team, with assignments from the CEO receiving first priority.
• Coordinate administrative support for the CEO at their direction, including scheduling, correspondence, meeting preparation, document management, and follow-up activities.
• Serve as the primary receptionist for the Corporate Office by greeting visitors, determining the purpose of visits, notifying appropriate staff, and maintaining a professional reception area.
• Assist with planning and coordinating company events, executive meetings, Board functions, employee activities, and other organizational events, including scheduling, venue coordination, catering, supplies, communications, registration, setup, and follow-up.
• Answer, screen, and route incoming telephone calls; provide general organizational information and accurately document messages.
• Assist with planning and coordinating company events, executive meetings, Board functions, employee activities, and other organizational events, including venue arrangements, catering, supplies, communications, registration, setup, and follow-up.
• Coordinate Board meetings, prepare and distribute Board packages, maintain Board-related records, and assist with meeting logistics and follow-up.
• Arrange executive travel, lodging, itineraries, registrations, and expense reimbursement documentation.
• Monitor executive correspondence and assist with drafting routine communications at the direction of the CEO or other executives.
• Receive, date-stamp, sort, and distribute incoming mail, packages, deliveries, and time-sensitive documents.
• Coordinate outgoing mail, courier services, and shipping needs.
• Monitor and order Corporate Office supplies and maintain appropriate inventory levels.
• Coordinate conference-room schedules, meeting-room readiness, and general Corporate Office administrative needs.
• Maintain visitor logs and follow applicable building access, confidentiality, and security procedures.
• Coordinate reception coverage with designated backup staff when attending meetings, assisting executives away from the reception area, or taking scheduled breaks.
• Maintain strict confidentiality regarding Board, executive, employee, patient, financial, legal, and organizational matters.
• Perform other duties as assigned to support business operations.

Required Qualifications:

• At least 3 years of progressively responsible administrative experience
• At least 3 years of supporting Senior Leaders and/or Executives
• At least 1 year of managing calendars, travel, meetings, correspondence, and confidential information
• Excellent customer service, telephone, verbal, and written communication skills

PanCare provides a comprehensive benefits package to include medical, dental, and vision insurance. In addition, to health coverage, we offer 14 paid holidays and 3 weeks of paid vacation per year. Employees are also eligible to participate in our 403(b) plan with a 6% employer match and 3% base employer contribution.

Join PanCare of Florida and be part of a dedicated team that is committed to delivering high-quality healthcare to our communities. We offer a supportive work environment, opportunities for professional growth, and the chance to make a real difference in the lives of our patients. If you're ready to take the next step in your career and contribute to our mission, we encourage you to apply today. Together, we can continue to improve patient outcomes and build healthier communities.

PanCare of Florida is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. We believe that diversity and inclusion are key to our success, and we welcome applications from individuals of all backgrounds and experiences.

Monday-Friday, 8am-5pm