Administrative Assistant

Location Address:

333 Smith Ave N Saint Paul, MN 55102-2344

Date Posted:

June 10, 2026

Department:

34007800 Pharmacy Services

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

32

Union Contract:

Non-Union-NCT

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• 0.8 FTE (64 hours per two-week pay period)
• 8-hour day shifts
• No weekends

Job Description:

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Principle Responsibilities

• Performs clerical tasks.
  • Completes tasks such as typing, preparation of documents, mailing.
  • Answers phones and makes client/business associate calls.
  • Maintains client records.
  • Performs billing tasks and compiles data.
  • Maintains databases and Excel spreadsheets.
  • Generates reports.
• Provides department support.
  • May schedule patient / client visits.
  • May perform receptionist and check-in function.
  • May order supplies.
  • May coordinate meetings, conferences, presentations, travel arrangements.
  • May have responsibility for assigned projects.
  • May manage employee and leader schedules and calendars.
  • May write correspondence to internal customers, or to clients or business associates.
  • May manage provider schedules, expenses and/or education tracking.
  • May manage department timecards.
  • May manage department website.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years in administrative support or secretarial experience
• 2 to 5 years in Microsoft Office functions and computer technology

Preferred Qualifications

• High school diploma or GED
• Associate's or Vocational degree in related field
• 2 to 5 years in electronic medical record experience

Physical Demands

• Light Work:
• Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently

Pay Range

Pay Range: $22.04 to $30.01 per hour The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental

• PTO/Time Away

• Retirement Savings Plans

• Life Insurance

• Short-term/Long-term Disability

• Voluntary Benefits (vision, legal, critical illness)

• Tuition Reimbursement or Continuing Medical Education as applicable

• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.