Administrative & Logistics Coordinator
$55k - $60kEVG Specialty Network
Administrative & Logistics Coordinator
Washington, DC (Northwest)
EVG Specialty Network is seeking a highly organized, detail-oriented Administrative & Logistics Coordinator to support key initiatives across Talent Acquisition, Marketing, and Operations while providing on-site administrative support at Friendship Hospital for Animals in NW Washington, DC.
This is a dynamic, hands-on role ideal for someone who thrives on keeping projects moving, managing logistics, coordinating events, and ensuring exceptional experiences for candidates, employees, and hospital leadership. You'll play a critical role in improving operational efficiency across our growing network while supporting meaningful work that advances veterinary medicine.
Recruiting Events & Conference Logistics
- Coordinate logistics for conferences, career fairs, recruiting events, and industry meetings
- Prepare, pack, ship, track, and manage event materials and collateral
- Maintain inventory of recruiting supplies and promotional items
- Manage pre- and post-event logistics, including shipping, returns, and storage
- Provide backup support for urgent or last-minute shipment needs
- Assist with post-event outreach and lead management activities
Marketing Collateral & Inventory Management
- Oversee inventory of recruiting and marketing materials
- Coordinate ordering, storage, and distribution of branded collateral and promotional products
- Partner with Marketing to ensure materials remain current, on-brand, and aligned with company standards
Candidate Experience & New Hire Gifting
- Coordinate travel, scheduling, and on-site visit logistics for candidates as part of our white-glove recruiting experience
- Manage travel arrangements and reimbursement processes
- Coordinate welcome gifts and onboarding materials for veterinarians, hospital leaders, and home office team members
- Oversee ordering, packaging, and delivery of recognition and welcome gifts
Employee Recognition & Engagement
- Track employee milestones, certifications, anniversaries, and achievements
- Coordinate recognition gifts, cards, and communications
- Partner with Marketing to support internal and external recognition initiatives
Cross-Functional Operations Support
- Collaborate closely with Talent Acquisition, Marketing, Operations, and hospital leadership teams
- Support operational compliance requirements, facility licensing, and regulatory submissions
- Work alongside the Chief of Staff to prioritize projects and manage competing priorities
- Ensure continuity and coverage for critical logistics functions across teams
On-Site Housing Management
- Coordinate housing reservations and scheduling
- Manage cleaning services, supply restocking, and maintenance requests
- Partner with facilities and leadership teams to ensure accommodations remain guest-ready
Administrative Support for Hospital Leadership
- Capture and distribute meeting minutes for weekly management meetings
- Organize, maintain, and consolidate SOPs into a centralized policies and procedures manual
- Support special projects and strategic initiatives as assigned
What We're Looking For
Qualifications
- 2+ years of experience in administrative, logistics, operations, project coordination, or similar roles
- Exceptional organizational skills and strong attention to detail
- Ability to manage multiple priorities and deadlines simultaneously
- Experience coordinating events, shipments, inventory, or logistics preferred
- Strong communication and collaboration skills with the ability to work across multiple teams
- Proactive, resourceful, and solutions-oriented approach
- Comfortable taking ownership of projects and driving them to completion
Why Join EVG Specialty Network?
- Play a key role in supporting veterinary professionals and hospital operations
- Help create exceptional candidate and employee experiences
- Improve efficiency and consistency across recruiting, marketing, and operational initiatives
- Work with a collaborative and mission-driven team
- Make a meaningful impact across a growing specialty veterinary network
Schedule: Four days per week, on-site
US Pay Range $55,000 - $60,000 USD
EVG Specialty NetworkVacancy posted 3 days ago
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