Project Coordinator- Travel Required

LiveX AI · Project Manager Palo Alto, CA · Full-time, on-site · Department: Operations / Deployments · Reports to: founding team Each deployment is custom and requires sales, solution engineering, warehouse readiness, and a third-party delivery partner to stay in sync. This role owns each deployment end to end and works daily with sales, solution engineering, and office/logistics. End-to-End Deployment Ownership Single accountable owner for each deployment, from signed contract to a live, working installation at the customer site. Run the deployment schedule: define milestones, sequence dependencies, track status, surface risks and blockers early. Internal hub across sales, solution engineering, and office/logistics so nothing falls between teams. Drive a clear, complete SOW from sales and sales engineering before each deployment starts; Track solution engineers through implementation against the SOW, keeping configuration and readiness on schedule. Translate customer requirements and site constraints into a concrete deployment plan. Coordinate with the office/logistics owner and the third-party delivery partner on delivery windows, pickup, and destination readiness. Confirm warehouse readiness before each deployment: items staged, configured, health-checked before shipping. Manage installation scheduling and any returns or de-installations. Customer & Communication Customer-facing point of contact during rollout: set expectations, communicate timelines, manage change requests. Run deployment kickoffs and post-deployment reviews; Report deployment status and the pipeline of upcoming installs to the founding team. Build and maintain the deployment playbook, checklists, and tracking so the process is repeatable and scalable. Own the tooling that tracks deployment status, asset location, and readiness across the fleet. 3+ years in project management, implementation/deployment management, technical program management, or field-services coordination, ideally at a startup, hardware, or solutions company.

• Proven ability to run multi-stakeholder projects on a schedule and hold others accountable without direct authority.
• Strong coordination and communication across internal teams, external partners, and customers.
• biased toward closing gaps and driving at-risk deployments to resolution.

Experience deploying hardware or physical installations into venues or field sites. Familiarity with project/deployment tracking tools and a CRM (e.g., HubSpot). Background in logistics, shipping, or warehouse operations. PMP or similar credential (not required). Email resume and relevant supporting materials to View email address on click.appcast.io, subject "Candidate Application - Project Manager".