Executive Assistant

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Job Overview The Executive Assistant to the CEO plays a vital role in supporting the CEO of our transportation and warehouse company. This position requires strong organizational skills, attention to detail, and a thorough understanding of the logistics industry to ensure the smooth operation of daily activities and effective communication across all levels of the organization. Key Responsibilities Calendar Management: Efficiently manage the CEO's calendar, scheduling appointments, meetings, and travel to optimize time and productivity. Communication Liaison: Act as the primary point of contact for internal and external communications, drafting correspondence and responding on behalf of the CEO. Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items from meetings. Ensure the CEO is well-prepared for all engagements. Project Support: Assist with the management of special projects related to transportation and logistics operations, providing research and administrative support as needed. Data Management: Organize and maintain files and records related to projects, contracts, and client interactions, ensuring confidentiality and easy access. Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, and transportation logistics for both the CEO and other team members as required. Financial Administration: Support budgeting and financial tracking processes, including invoicing and expense reporting. Office Management: Oversee office supplies, equipment, and facilities management to ensure an efficient work environment. Qualifications Education: Bachelor’s degree Experience: Minimum of 10 years of experience as an executive assistant or in a similar role, preferably in the transportation or logistics sector. Skills: Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment. Personal Attributes Proactive and detail-oriented with a strong sense of initiative. Ability to work independently and collaboratively within a team. Adaptable and capable of handling sensitive information with discretion. This position is currently accepting applications. #J-18808-Ljbffr