HKSB Senior Billing and Administrative Coord

Job Description

Job Description

Since 1893, Helen Keller Services (HKS) has been committed to improving the lives of individuals who are blind, visually impaired, or have combined hearing and vision loss. HKS serves in the New York City/Long Island area from its new headquarters in dynamic downtown Brooklyn and the Helen Keller National Center for Deaf-Blind Youth and Adults of Sands Point, New York, which has a network of regional offices that extends HKS' reach across the United States.

Helen Keller Services for the Blind is thrilled to announce we will be expanding our Children's Learning Center to two brand-new Long Island locations in Nassau and Suffolk County! These state-of-the-art facilities will serve preschool children who are blind or have low vision, as well as multiple disabilities, autism, Down syndrome, or pervasive developmental delays. This expansion reflects HKSB’s commitment to ensuring that Long Island families have access to the same high-quality early education and support services that have transformed lives in Brooklyn.

The Senior Billing and Administrative Coordinator is responsible for the execution of HKS’s Mission, goals and objectives through the performance of the duties of a Senior Billing & Administrative Coordinator. This includes providing administrative support to the entire Children’s Learning Center (CLC) staff and serving as the central receiver of administrative data from one or multiple CLC 4410 sites. The Senior Billing & Administrative Coordinator is responsible for organizing, reviewing, and entering data into the appropriate billing and clerical systems/portals for each site, ensuring all submissions are accurate, complete, and timely to support billing, compliance, and program operations. This role ensures that all CLC files are complete, up to date, and audit-ready, and assists administration in maintaining regulatory compliance

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Plan and conduct Children’s Learning Center administrative functions
• Serve as the central receiver of administrative data from one or multiple CLC 4410 sites
• Organize, review, and enter data into site-specific billing systems and portals, ensuring accuracy, completeness, and timeliness
• Coordinate with site-based staff to obtain required documentation and resolve discrepancies related to billing and reporting
• Ensure that all student and staff files are orderly and audit-ready
• Create and maintain files for incoming students and new staff
• Assist Human Resources (HR) and CLC Administration with onboarding to ensure staff files meet all regulatory requirements based on program location
• Demonstrate excellent attention to detail; follow up promptly and thoroughly; review all work for accuracy
• Manage multiple priorities using strong organizational and time management skills
• Utilize MS Office Suite and other relevant platforms, and learn new systems as needed
• Represent the Children’s Learning Center professionally in person and on the phone, including greeting students and families
• Assist with outreach calls to families to support student attendance and engagement
• Assist the Administrative Team with transportation coordination, including communication with vendors, families, and program staff

Responsible for other duties as may be assigned or requested by his/her immediate supervisor and/or the CLC Principal.

REQUIRED EDUCATION and/or EXPERIENCE

• Working knowledge of NYS 4410 billing systems administration (Claims, Enter Claims, county billing, etc.)
• Clerical and billing administration
• Supervisory experience
• Strong organizational, communication, and problem-solving skills
• High school diploma

PREFERRED EDUCATION and/or EXPERIENCE

• Associate’s degree (business or related field)

SUPERVISORY RESPONSIBILITIES

Supervision and training of assigned Administrative Assistant.

• Available to commute between the Plainview and Islandia CLC locations as needed

At HKS we strive to provide a healthy work-life balance for our employees. We offer generous paid time off and a comprehensive benefit package after meeting requirements.

Position Benefits

• 403(B)
• 403(B) matching
• Dental Insurance
• Health insurance
• Vision insurance
• Life insurance
• Paid time off.
• Retirement plan
• Flexible spending accounts