Medical Scheduler

About the Role

Location: Newark, CA (Onsite)

Travel: Occasional travel to Palo Alto, CA (1–2 times per week)

We are looking for a highly organized and patient-focused New Patient Coordinator/Medical Scheduler to join our team in Newark, CA. In this role, you’ll be the first point of contact for new and existing patients, providing a warm, professional experience while supporting scheduling, intake, and administrative processes.

If you thrive in a fast-paced environment, enjoy multitasking, and take pride in delivering exceptional service, we’d love to hear from you.

What You’ll Do

• Answer and return all incoming new patient calls in a courteous and professional manner
• Manage multiple calls and inquiries efficiently throughout the day
• Enter and track new patient referrals accurately in the system
• Send new patient welcome emails and required intake paperwork
• Collect and verify patient insurance information before scheduled appointments
• Triage incoming calls from work queues and route appropriately
• Provide clear instructions to patients to prepare them for exams and procedures
• Confirm upcoming appointments and ensure patients are informed and ready
• Resolve scheduling conflicts as they arise with a proactive and patient-first approach

What You’ll Bring

• Strong multitasking skills with the ability to balance patient needs and office priorities
• Excellent time management and ability to keep up with daily workflows and queues
• Outstanding communication and interpersonal skills
• Experience scheduling appointments and maintaining accurate patient records
• Detail-oriented approach with the ability to stay organized in a busy environment
• Comfort working with administrative systems and managing supplies when needed

This is a Contract position based out of Newark, CA.

The pay range for this position is $35.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Newark,CA.

This position is anticipated to close on Jul 10, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.