Office Manager

Job Description

Job Description

We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment.

Responsibilities:
• Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows.
• Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions.
• Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment.
• Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted.
• Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing.
• Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality.
• Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization.
• Assist with bookkeeping and clerical processes using business software such as QuickBooks, Microsoft Office, Outlook, and Adobe Acrobat.• Associate’s degree or comparable practical experience in office administration, bookkeeping, or a related field.
• At least 3 years of experience in an administrative office support role.
• At least 3 years of hands-on bookkeeping experience, including invoice handling, payroll support, and account reconciliation.
• Working knowledge of QuickBooks, Microsoft Office applications, Outlook, and Adobe Acrobat.
• Experience supporting accounts payable processes and maintaining organized financial documentation.
• Strong organizational skills with the ability to manage multiple responsibilities and meet deadlines with minimal supervision.
• High level of professionalism, sound judgment, and discretion when handling confidential information.
• Prior experience in a union office environment is preferred, but not required.