Administrative Support Specialist I - Education

Job Family Group: Staff Department/Office: Education Time Type: Full time Compensation: $17.00-$21.17 Please note, starting salaries are based on factors including internal equity, relevant experience, and education. Exemption Status: Non-Exempt Job Description: Provides administrative support to an individual, office, department or program. Serves as the main point of contact for the department by answering the phone, greeting visitors, taking messages and scheduling appointments. Advises students and staff about administrative or academic procedures and policies. Types, formats, edits and revises a variety of documents using a computer. Composes basic correspondence. Plans and provides logistical and administrative support for events, meetings or other special functions, including on-site support and off-campus events. May attend meetings and provide minutes. Tracks budgets, including travel authorizations, Purchase card (P-card) transactions, etc. Coordinates courses and faculty teaching schedules. Maintains a variety of files and records consisting of official and confidential matters. Prepares travel authorizations, manages travel arrangements and processes travel reimbursements. Collects, opens, sorts and routes all incoming mail and other correspondence. Purchases office supplies and oversees food deliveries for department meetings. Oversees, plans, assigns and prioritizes work of student workers. Approves time cards for all student workers in the department. ADDITIONAL DUTIES Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies. Complies with all Trinity University policies and guidelines. Performs other duties as required. EDUCATION Required: High School diploma or GED. Preferred: Associate's degree or equivalent from two-year college or technical school. EXPERIENCE Required: One year of clerical/administrative experience. Preferred: Three years of clerical/administrative experience with at least one year in higher education. KNOWLEDGE, SKILLS, AND ABILITIES Required: Proficiency in the use of English grammar, spelling and basic math. Knowledge of current methods and systems of bookkeeping, filing and purchasing. Proficiency in Microsoft applications including Word, Excel and PowerPoint. Excellent verbal and written communication skills. Must be responsible, dependable and able to maintain confidentiality. Intermediate knowledge of administrative practices and procedures. Exceptional time management, organizational and problem-solving skills. Must have the ability to multi-task and work cooperatively with others. Trinity University aims to attract an efficient, dedicated staff whose talents will continue to grow the University as an exceptional place to study and work. Trinity University will post non-exempt staff positions for at least 5 business days and exempt staff positions for at least 10 business days. Faculty positions will remain open until filled. Postings may be extended if a sufficient number of qualified applications has not been received. Trinity University reserves the right to close a posting if a suitable applicant pool has been received and to withdraw or close postings at any time during the posting period. Trinity University is an equal opportunity employer and as such provides equal opportunity for employment and advancement of all employees without regard to race, color, religion, sex, age, national origin, disability, military/veteran status, sexual orientation, gender identity, gender expression, or any status protected by Federal, State, or Local Laws. Equal Opportunity Employer – Disability and Veteran Trinity prohibits harassment and discrimination based on protected status , including sexual harassment and sexual misconduct. Any person may report discrimination, sexual harassment and sexual misconduct online or by contacting Interim Trinity's Title IX Coordinator, Michaela Postell. You may also report in person or by mail addressed to her at One Trinity Place, Northrup Hall 210, San Antonio, TX 78212. #J-18808-Ljbffr Trinity