Administrative Support Specialist 3 - Clerk's Office (OPEN & PROMOTIONAL)
$51.37k - $71.56kSpokane County
- # Administrative Support Specialist 3 - Clerk's Office (OPEN & PROMOTIONAL)Applylocations: County Courthousetime type: Full timeposted on: Posted Todayjob requisition id: JR100734**Note: Current Employees must use the** **Workday Dashboard** **career section to apply for this position.****Employee Type:**Regular**Department:**County Clerk**Salary:**$40,131.00 - $55,906.50 Annually / $3,344.25 - $4,658.88 Monthly / $20.58 - $28.67 Hourly**Scheduled Weekly Hours:**37.5**Overtime Eligibile:**Yes**Job Posting Date Range:**08/14/2026 - Until Filled**Job Summary:**WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the 1553 Collective Bargaining Agreement (CBA) submitting applications prior to 8/21/26. First consideration will be given to applicants working in the Clerk's Office in a position covered by the 1553 CBA; second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to all other applicants, including the public. This position specialized support activities for programs or sections, such as payment vouchers; payroll; maintain/manipulate complex computer databases and files; screen and distribute complaints; setup meetings, conferences and schedules. The position allocated to this class is the second level of a three level office support classification series. The Administrative Specialist class differs from the Office Manager class by the lack of responsibilities for conducting performance appraisals, administering disciplinary actions, and interaction with higher level management in the development of policies and procedures. The Administrative Specialist generally reports to a Section or Program Manager/Supervisor or other Management personnel. The Administrative Specialist classification is distinguished from the Customer Accounting Specialist classification series by duties requiring less accounting education/knowledge and skill and with less than 50% of the time devoted to accounting duties.**Job Description:****ESSENTIAL JOB FUNCTIONS*** Answers incoming calls; takes messages as appropriate; directs caller to correct individual.* Receives and resolves or refers citizen complaints to appropriate authorities.* Types legal documents, letters, narrative and statistical reports, minutes, agendas, contracts, bids, etc. using typewriter or word processing program.* Proofreads and corrects drafts for grammar, punctuation, spelling, and format.* Takes dictation and/or transcribes from tapes and answers correspondence.* Compiles data based on research techniques and on statistical compilations which require an understanding of department programs, policies and procedures.* Drafts financial, statistical, narrative, and/or other reports as requested.* Follows up on actions of a court, committee, board, etc. to ensure that decisions are implemented, documents are prepared and appropriate parties notified.* Resolves errors by researching causes and/or remedies which may require contacting the public, vendors or public and private agencies, groups or individuals.* Maintains filing systems by deleting, purging and destroying records in accordance with established procedures.* Takes and transcribes minutes and/or records hearings and meetings; prepares and distributes follow up materials.* Receives work from various sources and reviews and/or processes it for administrative use.* Organizes, prioritizes and coordinates production into a usable form for management’s analysis, review and/or release.* Provides the public or other clients with information and/or policy and procedure guidelines regarding a wide variety of issues requiring the highest degree of tact, judgment and confidentiality.* Responds to public inquiries in a courteous manner; answers inquiries in person and in written correspondence.* Reviews for completeness, accuracy or eligibility a variety of routine documents such as correspondence, application or claim forms, agreements and permits.* Schedules appointments, meetings, interviews, and/or rooms; makes travel or event arrangements; handles conference or event registrations.* Processes and/or enters data or information in computer system; computes fees and issues relevant forms within statutory or office policy limitations; receives and issues receipts for payments for licenses, permits, services, etc.* Records documents; prepares documents for recording identifying and logging key items for document recall; logs and tracks submitted and returned documents.* Prepares payment invoices, performs data entry and generates payment vouchers; reconciles statements and vendor invoices.* Performs payroll duties such as time and wage computation and leave accrual and usage; prepares personnel action forms; orders departmental and office supplies; prepares vouchers and makes purchases.* Maintains stockroom including ordering, restocking inventory, bookkeeping, and bill paying.* Prepares legal mailings/certifications as required by state and local laws; prepares letters and supporting documents for Board, Committee, or Hearing Body agenda items; arranges for meetings, conferences and hearings.* May assign, instruct and check the work of others on a regular and on-going basis.* In addition to the duties listed, individuals in this classification may also perform the duties of the lower level Office Technician classification series.* Performs other related duties as required/assigned.**EDUCATION AND EXPERIENCE REQUIREMENTS*** High School Diploma or GED equivalent.* Three (3) years of general office or related specialty work experience.* May substitute coursework or training in office practices, secretarial science or other related areas for up to two (2) years of the required work experience.**KNOWLEDGE, SKILLS, AND ABILITIES*** Knowledge of grammar, spelling and punctuation.* Knowledge of file maintenance techniques.* Knowledge of customer service techniques.* Knowledge of terminology, and basic procedures in area of assignment.* Knowledge of phone etiquette.* Knowledge of modern office practices and procedures.* Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.* Skilled in establishing and maintaining effective working relationships with co-workers, supervisors, officials and the general public.* Skilled in creating and maintaining filing systems.* Skilled in answering phones and greeting visitors.* Skilled in applying customer service techniques.* Skilled in preparing technical reports.* Skilled in performing basic mathematical calculations.* Skilled in using office equipment such as phones, copiers, calculators and fax machines.* Skilled in using computer and related software applications.* Skilled in advanced word processing.* Ability to handle interruptions efficiently and effectively.* Ability to assign and check the work of others.* Ability to research and prepare technical reports.* Ability to follow work direction.**BEHAVIORAL STANDARDS**All County employees are responsible for contributing to a safe and positive work environment, actively demonstrating the County values in their daily work and interactions:* Respect: Appreciating and valuing customers, other County employees and County leadership by showing courtesy, friendliness and fairness. Communicating in a productive and professional manner.* Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; being a responsible steward of public resources and the trust County residents have placed in each of us.* Integrity: Modelling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.* Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures or technologies; fostering an environment of engagement and empowerment and embracing continuous improvement.**WORKING CONDITIONS*** The work environment is primarily inside, where the noise and temperature levels are moderate.**Total Compensation:**$51,368 - $71,560 AnnuallyTotal compensation is an **estimate** based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.**Please select the link below to view Spokane County Benefits:*** Benefits | Spokane County, WA
- J-18808-Ljbffr Spokane County
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Administrative Support Specialist 3 - Clerk's Office (OPEN & PROMOTIONAL) in Brooklyn, NY vacancy
$20 - $25 per hour
...associate to serve as the Administrative Support Specialist for the Growth and... ...Sarasota, Florida office and has required in-office... ...bring for success: 3+ years’ experience... ...innovative culture with an open and collaborative... ..., hiring, placement, promotion, termination, layoff,...Work at officeHourly payExtra incomeLocal areaRemote workWork from homeMonday to FridayFlexible hoursGrabJobs
Jersey City, NJ1 day ago$15 - $18 per hour
...Oklahomans solve local issues and concerns, promote leadership and manage resources... ..., OK at the Grant County Extension Office. Provides administrative support for extension educators located in... ...management relative to extension programs. 3) Use knowledge and keyboarding...Work at officeHourly payLocal areaMonday to FridayAfternoon shift$4,144 per month
...an alert: Clerical Support Staff (OFFICE ASSOCIATE Opt 2) We continually... ...57941 BPIS: 11188 Opening Date: 08/11/2026... .... Employees earn (3) paid Personal Days... ...HFS is committed to promoting and preserving a workplace... ...Group: Office & Administrative Support This position...Work at officePermanent employmentFull timeContract workH1bRemote workMonday to FridayFlexible hours- Open Rank - Clinical Assistant, Associate... ...Professor Department SON-Administration About the... ...employs approximately 3,100 faculty and... ...well the System Office. Our USG Statement... ...Additionally, USG supports Freedom of Expression... ...environment that promotes student...Work at officeFull timeContract work
- Position Summary The Billing & Administrative Specialist is responsible for... ...processing documentation, and supporting customer communication related... ...related field preferred) 1-3 years of experience in billing... ...preferred Proficiency in Microsoft Office, especially Excel Strong...Work at officeMonday to Friday
- Spokane County is seeking an Administrative Support Specialist 3 for the Clerk's Office to handle a broad range of clerical duties and support functions. Responsibilities include answering calls, processing payments, maintaining records, and assisting with payroll and...Work at office
$46.64k - $56.41k
...Developmental Disabilities, Office for Title... ...Unit ASU - Administrative Services Unit (CSEA... ...variety of clerical support to meet the requirements... ...Qualifications Promotion:One year as an... ...Grade 6 or higher. Open Competitive: One year... ....° Up to three (3) days...Work at officePermanent employmentFull timeLocal areaRemote workNew York State Civil Service
Staten Island, NY4 days ago$24.5 - $26.5 per hour
...Office Administrator/Development Coordinator The Office Administrator... ...administrative support to the Executive Director... ...Association policy, open (in the company of a... ...Volunteer Management: Promote Alzheimer's... ...Associate's Degree and 3 years relevant experience...Work at officeHourly payFull timeWork from homeHome officeWeekend workAfternoon shift$15.87 per hour
...to 5:00 p.m. Travel: Not required Position Introduction Administrative Support Specialist- If you thrive in a fast-paced environment, enjoy helping... ...service, we invite you to join our Health Campus Parking Office team as an Administrative Support Specialist. This position...Work at officeHourly payMonday to FridayUniversity of Oklahoma
Brooklyn, NY3 days ago- ...One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial... ...other related tasks. Assist in researching and ordering office supplies and basic materials. Manage and organize...Work at officeSummer internship
One Federal Solution
Brooklyn, NY1 day ago $21 - $30 per hour
## Administrative Support SpecialistApplylocations: North Chicago: Chicagotime type: Full timeposted... ...seeking an **Administrative Support Specialist (Evening Shift: 1–9 PM)** to support student... ...experience:** Proficiency with Office 365 software and business tools (Excel...Work at officeCivilian ContractorFull timeContract workTemporary workRelocation packageFlexible hoursShift workAfternoon shiftKBR
Brooklyn, NY4 days ago$16.07 - $22.25 per hour
...Human Services (DHHS) Opening Date: August 13, 2026... ...Responsibilities: As an Office Assistant II, you will... ...a variety of administrative support duties including typing... ...DHHS) is dedicated to promoting health, safety, resilience... ...13 paid holidays and 3+ weeks of vacation leave...Work at officeHourly payFull timeTemporary workImmediate startFlexible hours- Office Location The University of Texas Rio... ...requirement of three (3) calendar days.... ...work priority. Opens mail, sorts and routes... ...to appropriate administrators. May perform... ...supervise assigned support staff including student... ...Grande Valley to promote and ensure equal...Work at officeFull timeTemporary workWork experience placementMonday to FridayAfternoon shift
- ...residence halls are open during the fall... .... Job Summary The Office Assistant (OA) plays... ...critical role in supporting the daily operations... ...hall by providing administrative support, front-... ...campus partners to promote safety, organization... ...to inactivity in 3 minutes at. Any...Work at officeMonday to FridayShift work
- Commonwealth of Massachusetts is seeking an Office Support Specialist I in Northampton, MA to support the Commonwealth Community Services team... ..., assists with training new employees, and provides administrative support to CCS management and clinical teams. Schedule is...Work at officeMonday to Friday
- ...State University (OSU) Extension in Ada, OK seeks a financial/administrative support professional. The position delivers financial services for... ...financial or accounting experience, with proficiency in Microsoft Office and strong communication skills. #J-18808-Ljbffr Oklahoma...Work at office
- Aramark Corporation is seeking an Administrative Support Worker to assist management with essential administrative tasks, including ordering, data entry, filing, and general office duties. The role emphasizes customer-friendly service and professional interactions with...Work at office
- OPENING DATE: 03/19/2026 CLOSING DATE: 09/3... ...Biomedical Equipment Support Specialist provides clinical and administrative support to staff,... ...Contracting Officer Representative (COR... ...Monday-Friday 7:00 am-3:30 pm (Subject to... ...prepare them for promotion. 5 They troubleshoot...Work at officePermanent employmentApprenticeshipInternshipSeasonal workLocal areaRemote workTrial periodRelocation packageMonday to FridayFlexible hours
$33 - $36 per hour
...customer-focused IT Support Specialist to provide... ...candidate will have 3–5 years of IT support... ...at Corporate Office in Gaithersburg,... ...SharePoint Microsoft 365 administration and related... ...the status of open issues. Build positive... ...standards and promoting cybersecurity best...Work at officeFull timeLocal areaRemote workPratum
Brooklyn, NY4 days ago- Mille Lacs Corporate Ventures is seeking an Executive Administrative Assistant to support the Chief of Staff and executive leadership in Onamia, Minnesota... ...documentation. You will work five days a week in the office, handle contracts and legal documents, and organize...Work at office
- ...contributes to the bank's growth by promoting and cross-selling bank... ...and balances teller station. 3. Records sales of monetary instruments... ...train to be available to open basic new consumer accounts. 1... ...alertness and adaptability to office and field area work routines....Work at officeFlexible hoursNight shift
Happy State Bank
Brooklyn, NY3 days ago $52.87k - $58.36k
...for accessibility. To open the AudioEye Toolbar,... ...the Notify Me® button. Office Administrator - Inspectional Services... ...) / Pay Grade: Clerk 2 Annual Salary Range:... ...under the State Code and promotes thebenefits of adhering... ...and a minimum of three (3) years skilled administrative...Work at officeFor contractorsShift work$56.31k - $69.93k
...moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member... ...II uses various office software to produce reports... ...and design programs to promote public health particularly... ...preferred. Minimum Experience: 3 years of relevant...Work at office$25 - $35.13 per hour
## Administrative SpecialistApplylocations: NoDa (North Davidson... ...accountability, and support long‐term investment in... ...schedules, and supporting daily office operations. The role... ...Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST),...Work at officeMonday to FridayShift work- ...seeking a Billing Specialist who will be an... ...as well as back office support. This position is... ...Provide various administrative support duties such... ...business Minimum of 1-3 years'... ...parking Commitment to promoting from within ABOUT... ...creating a supportive, open environment that...Work at officeRemote workFlexible hours
Springwell Inc
Brooklyn, NY2 days ago - ...PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE... ...of the Borough Office Director, with considerable... ...Office. Supervises clerical support staff involved in... ...described in "1" above; or 3. A four-year high... ...This position is also open to qualified persons with...Work at officePermanent employmentFull timeTemporary workWork experience placementFlexible hours
New York City, NY
Brooklyn, NY21 hours ago - ...will play a key role in supporting the financial... ...well as part of a team. 3+ years of billing, accounting... ...Excel and other Microsoft Office applications.... ...back when Olsson first opened for business in 1956. And... ...in a wellness program promoting balanced lifestyles In...Work at officeFull timeFlexible hours
Olsson
Brooklyn, NY3 days ago $60k - $75k
...advocacy and operational workflows. - This isn't a purely scripted support queue, you'll navigate ambiguous edge cases, analyze account... ...with your coworkers. Remote roles exist, and when a posting is open to remote work, it says so. the impossible takes every kind of...Work at officeContract workRemote workGrabJobs
Jersey City, NJ4 days ago- ...:00 AM PSC Group is hiring a full-time Administrative Assistant. The ideal candidate is detail... ...Handles various administrative tasks and support to operational needs of the site... ...Qualifications: Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint) Strong...Work at officeFull timeTemporary workMonday to FridayWeekend workDay shift
- ...Position Summary: The Office Assistant is the first point of contact for the office and is... ...Part Time : Monday through Friday 10 am to 3 pm Location: Addus HomeCare 1 Chase Corporate... ...including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer,...Work at officePart timeLocal areaMonday to FridayFlexible hoursNight shift
Addus HomeCare
Brooklyn, NY4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Support Specialist 3 - Clerk's Office (OPEN & PROMOTIONAL). Be the first to apply!
Related searches
- administrative specialist Brooklyn, NY
- administrative hearing officer Brooklyn, NY
- administrative support specialist Brooklyn, NY
- administrative coordinator Brooklyn, NY
- support services associate Brooklyn, NY
- sales support specialist Brooklyn, NY
- peer support specialist Brooklyn, NY
- entry level IT support specialist Brooklyn, NY
- senior IT support specialist Brooklyn, NY
- integration support specialist Brooklyn, NY