Executive Assistant

Executive Assistant

Pay Rate: 40-50 per hour

Hybrid – 700 Chesterfield Parkway

6 month contract with potential to extend.

Are you ready to be the backbone of our dynamic team? As an Administrative Associate, you play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. Here's what you'll be doing:

Key Responsibilities

 Calendar Management: Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities and across multiple time-zones.

 Event Coordination: Organize and coordinate events, including full-day and multi-day on-sites and offsites.

 Expense Management: Manage expense reports and order/inventory department office supplies as needed.

 Communication: Maintain department distribution lists and provide accurate, complete, and timely management of phone and email messages.

 Meeting Preparation: Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials.

 Professional Representation: Represent the department with a consistent and high level of professionalism, interacting with senior leaders and vendors with ease.

 Client Identification: Quickly identify clients, their affiliates, and their emails appropriately.

 Travel Coordination: Maintain travel arrangements, including global and international travel, supplying required documents and assisting with needed materials (vaccinations, etc.). This leader frequently travels across time-zones.

 Conference Room Management: Own executive conference room requests, rearranging and helping other parties identify alternate conference spaces.

 Special Projects: Participate in special projects and perform other duties as assigned.

What You Bring to the Table

 Education: High school diploma or equivalent required; Associate degree or related field preferred.

 Experience: 3 years of administrative or related experience, ideally in a medium to large organization. Preferably supporting senior leaders and executives.

 Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration tools like Teams, SharePoint, or scheduling platforms is a plus.

 Organizational Skills: Strong ability to stay organized and manage multiple priorities with attention to detail.

 Interpersonal Skills: Excellent ability to take direction, be adaptable, and collaborate positively with others.

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.