EFNEP Administrative/Program Assistant

Position Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title EFNEP Administrative/Program Assistant Status Full Time Job Summary This role supports EFNEP operations across nine Black Belt counties where the program is actively implemented. This position will provide high-level support to EFNEP staff, including the Director, County Coordinator, and Nutrition Educators. They will play a vital role in ensuring the program runs smoothly by managing schedules, coordinating meetings, and facilitating effective communication among team members and community partners. This position requires a proactive, detail-oriented individual with strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. Essential Job Duties Provide comprehensive administrative support to EFNEP, including calendar management, appointment scheduling, and meeting coordination for staff. Draft, review, and edit correspondence, data reports, and various documents with accuracy and attention to detail. Maintain well-organized records and filing systems to ensure efficient access to critical data and information. Coordinate all travel arrangements for the Director and staff, including preparing requisitions and reimbursements for lodging, transportation. Attend meetings, take detailed notes, and prepare and distribute meeting minutes to relevant stakeholders. Serve as the primary point of contact for internal and external data communications, responding to inquiries from the funding agency and directing them to appropriate personnel. Assist in the development of presentations and reports for in-service meetings/trainings and community outreach events. Support project management efforts by tracking deadlines, deliverables, and progress toward program goals. Learn to be very familiar with the online EFNEP WebNeers data system. Qualifications (Education, Experience and Specialized Training) Bachelor's degree in business administration or a related field, or equivalent experience of a minimum of four years of administrative experience, preferably in a nonprofit or community based organization. A valid driver's license and access to an automobile for travel for EFNEP training in the counties. Physical Demands Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal Skills and Attributes Knowledge: Knowledge in working with diverse community stakeholders. Knowledge in science and evidence-based food activities. Working knowledge of various computer software, such as Microsoft Office Skills: Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders. Excellent organizational skills and attention to detail, with the ability to prioritize tasks effectively. Ability: Ability to operate standard office equipment Ability to walk short distances, lift and carry parcels, packages, and other items. Ability to prepare and analyze data and figures Posting Detail Information Posting Number S922 Will this position required travel? No Will this position required night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? Yes Number of Vacancies 1 Desired Start Date 10/01/2025 Position End Date (if temporary) 01/01/2026 Open Date Close Date Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Quick Link for Internal Postings Tuskegee University