Executive Assistant

Executive AssistantAt UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together.UnitedHealthcare (UHC) is seeking a highly capable Executive Assistant to support the COO Provider Operations and team in a fast paced, highly visible enterprise environment. This role is critical to the effectiveness of the team, requiring exceptional judgment, discretion, confidentiality, and the ability to anticipate needs in a dynamic enterprise setting.The Executive Assistant serves as a trusted partner to the COO Provider Operations, enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across enterprise teams. The ideal candidate brings strong executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.This role is based in the Minnetonka, MN office with flexibility to work a hybrid schedule, which is defined as four days onsite, and one day offsite per week.Primary Responsibilities:Provide primary executive support to the Operations & Experience COO Provider Operations and team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational supportProactively anticipate needs and remove obstacles by leveraging a deep understanding of the COO's priorities and context to independently triage requests and accelerate effective decision-makingServe as a key partner to the O&E executive leadership team, coordinating closely with other executive assistants across the enterprisePerform BSL duties for Provider Operations teamEnsure the COO, Provider Operations is prepared for meetings by anticipating needs, assembling decision-ready materials, and capturing key decisions and follow-ups to drive timely completionHandle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and proceduresPrepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagementsEnsure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetingsAct as a gatekeeper and liaison for the COO's office, triaging requests, exercising sound judgment, and independently determining appropriate actionAttend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft CopilotPrepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office toolsSupport enterprise initiatives and special projects, providing administrative and coordination support across business prioritiesEnsure flawless execution of executive travel, expense management, and logistics, enabling a seamless experience for the COOManage executive approvals and workflows (e.g., travel, expenses, agreements, procurement tools) with speed, accuracy, and discretionCoordinate with facilities, IT, and enterprise partners to support office needs, onboarding, and operational requirements as neededSupport leadership meetings, offsites, and special projects requiring administrative coordination and follow-throughGreet and support visiting executives, enterprise leaders, and external partners with professionalism and confidenceYou'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.Required Qualifications:5+ years of experience providing executive level administrative support to senior leaders (VPs and above) within a large, complex organization (Fortune 500 preferred)Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiativesAdvanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration toolsDemonstrated experience anticipating executive needs, managing ambiguity, and exercising sound judgment independentlyProven experience handling highly confidential information with discretion, tact, and professionalismSolid executive presence and emotional intelligence with the ability to represent the office and interact confidently, professionally, and effectively with senior executives, internal partners, and external stakeholdersExceptional organizational skills with experience managing multiple, competing priorities simultaneouslyResides within reasonable commuting distance to Minnetonka, MN office; willing and able to work onsite in Minnetonka office four (4) days per week.Willing and able to travel 10% +/- depending on business needPreferred Qualifications:Experience supporting C-suite or enterprise growth, strategy, or commercial leadersExperience coordinating office moves including hardware and software requisitions, asset management, travel arrangements, new hire onboarding and other office management responsibilitiesSharePoint experience and comfort managing executive level content repositoriesExperience leveraging AI tools (e.g., Copilot) to enhance productivity and executive support effectivenessPay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The hourly pay for this role will range from $34.00 to $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.