Project Setup Accountant

Job Description

Job Description

Overview

Project Setup Accountant

LOCATION: Remote, U.S.

JOB STATUS: Full-time

CLEARANCE: N/A

CERTIFICATION: N/A

TRAVEL: As Needed

Astrion has an exciting opportunity for an experienced and results-oriented Project Setup Accountant. The Project Setup Accountant is a subject matter expert responsible for the end-to-end setup, maintenance, and governance of government contracts and projects within Deltek Costpoint. This role ensures complex contract structures are configured accurately and in full compliance with GAAP, FAR/DFARS, Cost Accounting Standards (CAS), and DCAA requirements. The Project Setup Accountant serves as a key liaison between Accounting, Contracts, Billing, and Program Management, providing leadership, guidance, and oversight across the project setup lifecycle.

There will be periodic peak workloads aligned with month-end close, billing cycles, contract awards, and audit periods.

REQUIRED QUALIFICATIONS / SKILLS

• Education
  • Bachelor’s degree in Accounting, Finance, or a related field required.
• Experience
  • 3 - 5+ years of accounting experience in a government contracting environment.
  • Advanced, hands-on expertise with Deltek Costpoint project and contract setup.
  • Strong experience with government contract types (CPFF, T&M, FFP, IDIQ).
  • In-depth knowledge of FAR, DFARS, and Cost Accounting Standards (CAS).
• Systems & Technical Skills
  • High proficiency in Deltek Costpoint (Project Setup, Contract Management, Billing, GL, and related modules).
  • Advanced Excel skills
  • Experience with process documentation and internal control design.
• Skills & Competencies
  • Exceptional attention to detail and strong compliance mindset.
  • Ability to interpret complex contracts and assess accounting and compliance risk.
  • Strong teamwork and communication skills.
  • Ability to work independently and manage multiple complex setups simultaneously.
  • Strong analytical, problem-solving, and decision-making skills.

PREFERRED QUALIFICATIONS / SKILLS

• Experience in a mid-size to large government contractor environment.

• Prior experience leading or training project setup/accounting teams.

RESPONSIBILITIES

• General Responsibilities
  • Setup and maintenance of complex government contracts in Deltek Costpoint, including multi-CLIN/SLIN contracts, task orders, IDIQs, and contract modifications.
  • Configure projects, subprojects, and task orders with appropriate revenue formulas, billing formulas, rate structures, ceilings, and periods of performance.
  • Establish and maintain contract records in Costpoint Contract Management, including funding, ceilings, fee structures, and billing terms.
  • Design and maintain compliant project charge trees, account groups, organizations, and labor category mappings.
• Contract Review & Financial Interpretation
  • Serve as a reviewer for government contracts, amendments, and funding actions.
  • Interpret contract terms and translate them into compliant Costpoint configurations for Cost-Plus, T&M, FFP, and IDIQ contracts.
  • Identify financial, compliance, and setup risks and proactively recommend solutions.
• Compliance, Controls & Audit Support
  • Ensure all project and contract setups comply with GAAP, FAR, DFARS, CAS, and company accounting policies.
  • Enforce cost allowability and allocability through proper Costpoint configuration and internal controls.
  • Serve as a accounting contact during external financial and DCAA audits and other government reviews related to project setup and billing.
• Leadership & Cross-Functional Partnership
  • Act as advisor to Contracts, Billing, Program Management, and Finance leadership.
  • Assist with developing, documenting, and improving standard operating procedures (SOPs) for project setup in Costpoint.
  • Identify opportunities for process improvements, system enhancements, and automation.
• Billing, Revenue & Funding Oversight
  • Establish billing and revenue setup to ensure accuracy, compliance, and alignment with contract terms.
  • Monitor funding, ceilings, and period-of-performance controls and escalate potential issues to leadership.
  • Support complex billing scenarios, revenue recognition, and project closeouts.
• Month-End Close & Reporting Support
  • Provide support for month-end and year-end close related to project accounting.
  • Assist with indirect rate calculations, revenue recognition analysis, and complex project-related journal entries.
  • Provide project setup data and insights to support financial reporting, forecasting, and management decision-making.