Office Manager

Job Description

Job Description

Position Overview

Best Engineering Solutions and Technologies, LLC (DBA Best Engineering, LLC) is a growing geotechnical engineering firm headquartered in Denver, Colorado. We serve public agencies, municipalities, civil engineers, developers, and contractors throughout the Denver metro area and Front Range. We are a woman-owned small business (WOSB) built on a foundation of quality, integrity, and genuine care for our team and our clients.

The Office Manager is one of the most important roles in our company. This is an anchor position that supports the daily operations of a 25-person engineering firm and serves as the key link between leadership, field staff, project managers, and clients. We are looking for someone who genuinely wants to be the steady, welcoming presence at the center of our operations — and who wants to grow into a trusted, long-term member of our leadership team. This is not a stepping-stone role. We want someone who takes pride in being the person who makes everything run smoothly, who knows everyone's name, and who cares about the culture and energy of the workplace as much as the work itself.

This role reports directly to the President & CFO and works closely with all departments including Field Operations, Construction Services, the Billing team, and company leadership.

Position Details

Job Title: Office Manager

Employment Type: Full-Time

Location: In-Office — 1393 S Inca Street, Denver, CO 80223

Reports To: President & CFO, Lisa K. Best

Salary Range: $55,000 – $65,000 annually, commensurate with experience

What This Role Is — Who We Are Looking For

This is a desk-based, in-office position ideal for someone who enjoys being the central point of contact in a fast-paced environment. The successful candidate will be responsible for answering phones, greeting clients, maintaining office organization, and supporting communication between field staff, vendors, accounting, and leadership. We are looking for a tech-savvy professional who is comfortable learning new systems, improving workflows, and contributing to a growing company. Experience in the geotechnical, civil engineering, or construction industry is a plus.

Key Responsibilities

Front Office & Client-Facing Responsibilities

• Serve as the primary point of contact for all incoming phone calls — answering, directing, and handling inquiries professionally and warmly

• Greet and welcome clients, vendors, and visitors, representing Best Engineering with professionalism and a positive attitude

• Receive, sort, and direct all incoming mail and packages

• Compose and send client letters and correspondence as directed by leadership

• Maintain a professional, organized, and welcoming office environment at all times

Operations & Administrative Coordination

• Coordinate project startup activities including creating job numbers, project folders, contracts, and distributing setup packages to the correct departments

• Maintain and manage employee timesheets and daily field paperwork, ensuring accuracy and timely submission

• Maintain billing tracking sheets for the billing team, ensuring all billable work is accurately captured

• Maintain a dispatch tracking sheet for the Construction Services department, tracking upcoming scheduled work and field assignments

• Coordinate project records and document management, maintaining organized digital and physical filing systems

• Coordinate inter-departmental communications between field teams, billing, project managers, and leadership

• Prepare and maintain administrative reports and operational tracking logs as directed

• Order and maintain office supplies, tracking inventory and placing orders proactively

• Serve as the primary point of contact for key office vendors

• Support technology and process improvement initiatives, including identifying efficiencies and assisting with implementation of new tools

• Coordinate with the company's IT vendor for office technology needs

Accounting & Financial Support

• Assist with accounts receivable tracking and provide administrative support for collections follow-up

• Support billing documentation preparation and organization for the billing team

• Assist with vendor management, purchasing coordination, and supply ordering

• Maintain organized financial records and documentation as directed by the CFO

Technology & Systems Support

• Maintain and improve digital filing systems, shared drives, and company databases

• Support software and automation initiatives to improve administrative efficiency

• Assist with the implementation of new office technologies and process improvements

• Serve as a point of coordination with the company's managed IT service provider

• Champion administrative efficiency improvements across all departments

Human Resources Support

• Assist the CFO with day-to-day and miscellaneous HR needs as they arise

• Perform intake of new employee paperwork, ensuring all forms are completed accurately and distributed to appropriate team members

• Maintain organized employee files and records in coordination with leadership

• Help coordinate coverage and provide support for additional administrative positions as needed

Culture & Team Engagement

• Work with the CFO to plan and facilitate monthly employee appreciation meals

• Maintain employee communication boards and prepare monthly announcements and recognition postings

• Celebrate employee birthdays by obtaining a card, circulating for team signatures, and presenting to the employee

• Contribute to a positive, inclusive, and upbeat office culture where every team member feels seen and appreciated

Required Qualifications

• 5+ years of experience in an office coordinator, administrative assistant, or office manager role

• Outstanding interpersonal skills — warm, professional, and genuinely people-oriented

• Excellent telephone etiquette and written communication skills

• Strong organizational skills with a high degree of attention to detail

• Proficiency in Microsoft 365 — Outlook, Word, Excel, and Teams

• Comfortable with technology and eager to learn new software and tools

• Experience supporting project-based businesses (engineering, construction, architecture, surveying, or similar)

• Ability to maintain confidentiality with employee, financial, and client information

• Strong problem-solving skills and the ability to work through challenges independently

• Ability to manage multiple tasks and priorities in a fast-paced environment

• Self-starter who takes ownership and follows through without needing constant direction

• Comfortable and happy in a desk-based, in-office environment as the anchor of daily operations

How to Apply

• Through this ad on Zip Recruiter
• Direct on our Website: -careers/

Applications will be reviewed on a rolling basis. We are looking for the right person, not just the right resume — so please let your personality come through. Best Engineering, LLC is an equal opportunity employer committed to building a diverse and inclusive workplace

Best Engineering Solutions and Technologies, LLC (DBA Best Engineering, LLC) is a Colorado-based geotechnical engineering firm providing subsurface investigation, laboratory testing, and engineering consultation services. We are a woman-owned small business (WOSB) committed to excellence, integrity, and building a workplace where every person feels valued.

Company Description

Best Engineering Solutions and Technologies, LLC (DBA Best Engineering, LLC) is a Colorado-based geotechnical engineering firm providing subsurface investigation, laboratory testing, and engineering consultation services. We are a woman-owned small business (WOSB) committed to excellence, integrity, and building a workplace where every person feels valued.