Executive Assistant (Investment Banking)

Job Description

Job Description

Executive Assistant 

 

Location: New York, NY (Fully On-Site)

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Pay Rate: $37–$40/hour during the 6–12 month contract period. Compensation will be renegotiated upon conversion to a full-time employee.

Target Industry:  Banking/Financial Services

 

Overview

We are seeking an experienced and highly organized  Executive Assistant to support senior leadership in a fast-paced, professional environment. This is a  contract opportunity with strong potential for long-term growth.

 

The ideal candidate is proactive, resourceful, and thrives in a dynamic environment. This individual will have exceptional organizational skills, exercise sound judgment, maintain a high level of confidentiality, and confidently manage multiple priorities while supporting senior executives in the Bank/Financial Services industry.

 

Key Responsibilities

• Provide high-level administrative support to senior executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate virtual meetings using platforms such as Zoom and Microsoft Teams
• Arrange domestic and international travel, including itineraries and expense reporting
• Screen calls, manage correspondence, and respond to inquiries professionally
• Prepare presentations, reports, and other executive-level documents
• Handle highly confidential information with discretion
• Support department initiatives, meetings, and special events
• Assist with ad hoc projects and cross-functional coordination

 

Qualifications

• Bachelor's degree required
• 3+ years of experience supporting senior-level executives within the banking or financial services industry (required)
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism, discretion, and attention to detail
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience with virtual meeting platforms such as Zoom and Microsoft Teams
• Experience with expense management systems ( Concur preferred)

 

What We're Looking For

• Previous experience supporting executives in a fast-paced financial/banking environment
• Strong sense of ownership and accountability
• Exceptional attention to detail and problem-solving abilities
• Comfortable working in a highly visible role supporting senior leadership
• Ability to adapt quickly in a fast-paced and evolving environment

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For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793. \nCompany Description

Russell Tobin is a leading professional recruitment and staffing advisory organization.

We are comprised of specialized practices focusing on a variety of skill sets and industries. With deep industry expertise, our subject matter experts provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

We are the staffing arm of the Pride Global network, an integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Company Description

Russell Tobin is a leading professional recruitment and staffing advisory organization.\r\n\r\nWe are comprised of specialized practices focusing on a variety of skill sets and industries. With deep industry expertise, our subject matter experts provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.\r\n\r\nWe are the staffing arm of the Pride Global network, an integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.