Onsite Administrative Assistant
Associa Northern California
Part-time Administrative Assistant
Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as a Part-time Administrative Assistant and contribute to the efficient operations of our beautiful community located in Miami Gardens, FL. We're looking for a proactive individual who can provide support, follow instructions effectively, and deliver good customer service to assist residents with their day-to-day concerns.
Work Schedule:
Friday, Saturday, Sunday: 20 hours total
How Our Employees Make an Impact:
Our Administrative Assistants are the heart of our property management operations, making a significant impact through:
- Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
- Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
- Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
- Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.
- Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
Requirements:
- Knowledge of Microsoft Office Suite (Word, Excel, Outlook) at a proficient level.
- Bilingual (English and Spanish) is required.
- Professional customer service and communication skills.
- Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
- Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
- Able to work effectively with others in person and in group setting
- Able to prioritize, manage time, and meet deadlines.
- Able to interpret verbal and/or written instructions at a proficient level.
- High School Diploma or GED Required
- At least one year of directly related or closely related experience
Vacancy posted 17 hours ago
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