Executive and Personal Assistant

Job Description

Job Description

Executive & Personal Assistant to CEO | Menlo Park, CA | $140,000 – $150,000 Base + equity and benefits

Our client is a mission-driven, high-growth technology startup redefining the HR space with a cutting-edge platform used by leading, high-profile companies.

We are seeking a highly polished, proactive, and discreet Personal and Executive Assistant to support our CEO. This role is a true right-hand position, requiring a high level of executive presence, strong judgment, and the ability to seamlessly manage both business and personal responsibilities. The ideal candidate thrives in a fast-paced startup environment, operates with a “24/7 mindset,” and is comfortable supporting a high-performing executive across multiple priorities. This role is fully onsite, supporting the CEO across offices in Menlo Park, San Francisco, and surrounding Peninsula locations.

What You’ll Do

• Manage personal travel, appointments, family scheduling, and lifestyle logistics

• Handle personal errands, household logistics, and ad hoc requests as needed

• Coordinate domestic and international travel, including detailed itineraries, logistics, and expense management

• Provide high-level executive support to the CEO, including complex calendar management, scheduling, and prioritization across internal and external commitments

• Prepare materials for board meetings, investor updates, leadership meetings, and external presentations

• Serve as a strategic liaison between the CEO and internal teams, investors, partners, and customers

• Track and manage follow-ups on key initiatives, ensuring alignment and accountability across leadership

• Assist in planning company events, leadership offsites, and strategic sessions

• Draft, manage, and respond to communications on behalf of the CEO

• Maintain the highest level of discretion when handling confidential information

• Support special projects and operational initiatives as the company scales

What We’re Looking For

• 3–7+ years of experience supporting a CEO or senior executive, preferably within a high-growth startup or technology environment

• Bilingual in Mandarin required

• Experience balancing executive assistant and personal assistant responsibilities

• Strong executive presence with the ability to build a trusted partnership with senior leadership

• Exceptional organizational skills with strong attention to detail and follow-through

• Excellent written and verbal communication skills

• Highly proactive, resourceful, and able to anticipate needs with minimal direction

• Comfortable managing complex scheduling across multiple time zones

• High level of discretion, professionalism, and emotional intelligence

• Tech-savvy with proficiency in Google Workspace, Slack, Notion, and related tools

• Flexible and adaptable, with willingness to operate in a fast-paced, ever-changing environment

• Ability to commute between San Francisco and Peninsula locations; fully onsite 5 days per week

Compensation & Benefits

$140,000 – $150,000 base salary, depending on experience

• Comprehensive benefits package

• Opportunity to work closely with a high-growth, venture-backed leadership team

• High-impact role with strong visibility and growth potential

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.