Executive Administrative Assistant

Executive Administrative Assistant Location: Midtown Manhattan, NYC Full Time, Permanent Position Base pay range $90,000.00/yr - $100,000.00/yr Overview Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast‑paced, high‑expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem‑solving skills, as well as the ability to navigate high‑level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high‑pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow‑up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on‑call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high‑level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad‑hoc projects involving strategic initiatives, special events, and brand‑related campaigns, often liaising with top‑tier partners and executives Qualifications Strong, hands‑on experience supporting a CEO, COO, Chairman, Founder, or other C‑suite executive in a demanding, fast‑paced environment Strong discretion and professionalism in handling sensitive and high‑stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave #J-18808-Ljbffr