Administrative Assistant to AVP Real Estate & Auxiliary Services

About Us Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus. Job Summary The University of North Georgia is currently accepting applications for an Administrative Assistant to the AVP Real Estate & Auxiliary Services. The Administrative Assistant serves as Executive Infrastructure support for the Office of the Associate Vice President (AVP) for Real Estate & Auxiliary Services. This role is designed to strengthen portfolio-level coordination, reporting discipline, workflow execution, and cross-unit alignment across Auxiliary Services and Real Estate functions. The Administrative Assistant reports directly to the AVP and supports executive-level initiatives that span Housing, Dining, Parking & Transportation, Vending, Event Venue Operations, and Real Estate Foundation coordination, and related institutional priorities. The Administrative Assistant increases leadership capacity by ensuring administrative execution, documentation discipline, and follow-through reliability. May require travel to other campuses and/or occasional evening attendance for meetings. In addition to background checks for all cardholders, O.C.G.A. § 50¿5¿83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of P-card renewal. Please be advised that any offer of employment is contingent upon your eligibility to work in the United States. The university is aware of recent federal changes that may significantly increase the cost of filing H-1B visa petitions. As a public institution, the university's ability to cover such costs is subject to budgetary constraints and state funding policies. Therefore, while we remain committed to supporting international faculty hires, we cannot guarantee payment of any newly imposed or increased visa-related fees. If you have any questions regarding the visa policy, please contact Monica Arrendale at View phone number on click.appcast.io. Responsibilities Executive Level Support to the AVP Manage AVP calendar, prioritization and scheduling. Prepare executive correspondence, presentations, and briefing materials. Coordinate and attend executive meetings and other meetings as requested and ensure preparation materials are organized and distributed and that accurate notes are taken during the meeting. Track strategic initiatives, KPIs, deadlines, and deliverables. Maintain executive level documentation systems and files to include data dashboards Portfolio-Level Coordination: When portfolio-level coordination, reporting, or execution is required, the Administrative Assistant may work alongside the Executive Director of Auxiliary Services and Director of Real Estate to strengthen workflow execution. Examples include: Assembling & Creating UNG REF Board materials. Formatting and compiling consolidated portfolio reports. Coordinating cross-unit meeting logistics. Oversee Guest Housing. Serve as facilitator of Office phone calls and oversee responses to generic Auxiliary email account. Tracking follow-ups on AVP & SLT level initiatives. Supporting documentation for USG review processes. Preparing standardized reporting templates. Consolidating budget summaries and data for executive review. Supporting compliance documentation tracking. Workflow & Reporting Maintain portfolio level tracking systems for initiatives. Ensure meeting notes, action items, and deadlines are captured and monitored. Create standardized templates and dashboards to increase efficiency across units. Improve documentation consistency and executive level presentation standards Support internal communication flow within the leadership team and serve as primary phone and generic email operator for department. Ensure internal digital files are organized and maintained. Executive Meeting & Governance Support Prepare materials and coordinate day of for key Real Estate and Auxiliary Meetings. Coordinate documents for institutional review as requested. Maintain confidential records and executive documentation. Ensure leadership meetings are organized, structured, and followed through. Performs other related duties or special projects as assigned. Knowledge, Skills, & Abilities Strong organizational and time-management skills. Ability to prioritize tasks and manage competing deadlines. Professional written and verbal communication skills. Demonstrated discretion when handling confidential information. Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint). Basic understanding of budgeting or financial tracking preferred. Ability to learn enterprise systems: PeopleSoft, Banner, PowerBI, etc. Strong attention to detail and proactive problem-solving skills. Required Qualifications Bachelor's degree required. 1.5 years of administrative, business operations, or office coordination experience. Or equivalent combination of education and experience. Preferred Qualifications Fields of study in Business Administration, Public Administration, Real Estate, Finance, or related discipline preferred. Experience in higher education, real estate, finance, or business environment preferred. Proposed Salary Standard Hiring Range: $19.72 - $21.69 Required Documents to Attach Resume Cover letter Contact information for three professional references USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Institutional Values The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Equal Employment Opportunity The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans. Other Information This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel. This position does not require security clearance. Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires. Background Check Position of Trust + Education & Credit University of North Georgia