Administrative Secretary- Neurosurgery Research Lab

At Henry Ford Health, we're committed to advancing health and improving lives for the millions of people we serve across Michigan and around the world. As one of the nation's leading academic health systems, we provide a comprehensive continuum of care that includes primary and preventive services, specialty and complex care, virtual care, pharmacy, home health, eye care, health insurance, and more. With 12 hospitals and hundreds of ambulatory care locations, including former Ascension Southeast Michigan and Flint Region facilities, our growing network expands access to exceptional care in the communities we serve.

Headquartered in Detroit, Henry Ford Health is helping shape the future of healthcare through the transformative Future of Health: Detroit initiative, a $3 billion investment that is redefining our academic healthcare campus and advancing innovation, research, education, and community impact.

Our work is grounded in purpose, collaboration, and belonging. We empower team members to grow their careers, contribute innovative ideas, and make a meaningful difference every day. Whether you're caring for patients, supporting operations, conducting research, or driving new solutions, you'll be part of a team united by a shared mission: delivering exceptional care, advancing health outcomes, and building healthier communities for all.

Job Description

We're looking for a detail-oriented and organized Administrative Secretary to join our Neurosurgery Research Lab in Detroit, United States. In this role, you will serve as a key administrative support professional, ensuring smooth operations and providing essential organizational support to our dynamic research team. You will be responsible for managing schedules, coordinating communications, maintaining records, and supporting the day-to-day activities of our collaborative research environment. The ideal candidate will demonstrate exceptional organizational skills, a professional demeanor, and a genuine commitment to supporting scientific excellence through efficient and accurate administrative practices.

• Manage and maintain calendars for laboratory staff, scheduling meetings, appointments, and research activities with precision and flexibility
• Prepare, format, and organize research documents, reports, and correspondence with meticulous attention to detail and accuracy
• Maintain confidential files and records using established filing systems and digital databases while ensuring compliance with regulatory requirements
• Coordinate communications between research team members, collaborators, and external stakeholders in a professional and timely manner
• Perform data entry and record-keeping tasks related to research activities and laboratory operations with careful attention to accuracy
• Assist with the organization and coordination of lab meetings, seminars, and research presentations to support team collaboration
• Support the onboarding and administrative needs of new team members, ensuring a smooth integration into the laboratory
• Manage office supplies inventory and coordinate procurement as needed to maintain efficient laboratory operations
• Answer phones and direct inquiries to appropriate team members in a professional and courteous manner
• Assist with grant administration, budget tracking, and financial documentation to support research funding initiatives
• Maintain laboratory compliance documentation and assist with regulatory record-keeping to ensure adherence to institutional standards
• Provide general administrative support to laboratory leadership and research staff, adapting to evolving priorities and supporting team goals

Qualifications

• Proven experience in an administrative or secretarial role, preferably in a research or academic setting
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and email management systems
• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders
• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Meticulous attention to detail and accuracy in document preparation and data entry
• Ability to work independently and collaboratively within a team environment, supporting shared objectives
• Strong interpersonal skills and a supportive, professional demeanor that fosters a collaborative workplace culture
• Ability to adapt to a fast-paced research environment and support evolving priorities with flexibility and resilience
• Familiarity with research laboratory operations and protocols (preferred)
• Knowledge of medical or scientific terminology (preferred)
• Experience with scheduling software and calendar management systems (preferred)
• Experience with regulatory and compliance documentation in a research or healthcare setting (preferred)