Executive Assistant to the CEO

Job Description

Job Description

JOB DESCRIPTION

Executive Assistant to CEO

**Full-Time, In Office, Monday - Friday

COMPANY PROFILE

Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment communities throughout California, Arizona, and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego. We offer a great company culture with monthly lunches, an annual company holiday luncheon, and more.

DESCRIPTION

The Executive Assistant supports and performs administrative duties for the Chief Executive Officer. This is a rare opportunity to grow while gaining front-row, master-class insight into the operations of a successful investment firm. The ideal candidate is a highly organized professional with superb problem-solving abilities. This individual possesses a positive attitude, strong attention to detail and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished presentation, professional demeanor, and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such. Combination of some experience and/or interest in real estate is highly desired, and experience supporting executive-level staff is required.  

JOB RESPONSIBILITIES

* Perform routine to advanced, confidential administrative duties. This includes support to the CEO and other departments or individuals in the company as needed.

* Communicate verbally and in writing with high-net-worth individuals and institutional investors, as well as a variety of business associates, organizations and other professionals who interface with the CEO and the company.

* Manage special projects as needed including gathering the necessary documents and data for potential deals in the pipeline.

* Manage the CEO’s email, schedule, and calendar.

* Manage and coordinate a busy travel schedule including domestic and international itineraries on commercial and private air.

* Act as a personal assistant to the CEO. This includes booking personal travel plans, rental car arrangements, distributing personal mail, purchasing personal items, and running personal errands.  

* Organize and maintain the CEO’s electronic and hard copy filing and recordkeeping systems.

* Review invoices for accuracy and prepares each for approval and processing.

* This is a full-time, in-office position.

REQUIREMENTS

·           Bachelor's degree is required.

·           2-3 years of related administrative experience and/or experience in the real estate/ property management industry preferred.

·           Experience supporting executive-level staff is highly preferred.

·           Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint. Etc.) PowerPoint, Adobe, and Outlook.

·           Excellent oral and written communication skills, including grammatical competence, in order to independently draft and edit correspondence and memos.

·           Superior organizational, follow up and time management skills.

·           Proven ability to maintain highly confidential information.

·           Strong attention to detail and ability to learn quickly and follow directions.

·           Flexibility and adaptability in a changing and fast-paced entrepreneurial environment.

·           A valid California's driver's license, good driving record and the ability to travel in Southern California as required for business purposes.

·           The ability to pass a criminal background check, drug screen, credit check and provide proof of authorization to work in the United States.

COMPENSATION/BENEFITS

·    Pay dependent on experience.

·         Benefits package with medical, dental, vision and life insurance plans.

·         401(k) Retirement Savings Plans.

·         Annual performance bonus.

·         Two weeks’ paid vacation, sick days, and holiday pay.