Administrative Assistant - Portland

Job Description

Job Description

Association Administrator

Portland, OR | Full-Time | $21-$25/hour

Are you someone who loves staying organized, keeping projects moving, and helping people? AMS | Association Management Services NW is looking for an Association Administrator to support our Association Business Managers and help service homeowner associations throughout the the Portland area.

No two days are exactly the same. If you enjoy variety, working with a team, and keeping things running behind the scenes, this could be a great fit.

What You'll Do

• Support multiple Association Business Managers with daily administrative tasks.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow-up iteam.
• Schedule meetings and assist with meeting preparation.
• Maintain accurate records and keep projects organized.
• Help ensure our communities receive outstanding customer service.

What We're Looking For

• Previous administrative experience.
• Strong organization and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional written and verbal communication.
• Experience with Microsoft Office (Outlook, Word, Excel).
• Positive attitude and willingness to learn.

Why AMS?

We're one of the fastest-growing HOA management companies in the Pacific Northwest, and we believe in promoting from within. Many of our team members have grown into leadership roles, and we invest in training and professional development to help employees build long-term careers.

Benefits

• $21-$25 per hour, depending on experience.
• Monday-Friday from 8:00 AM-5:00 PM.
• Medical, dental, and vision benefits.
• Company-paid life insurance.
• 401(k) with discretionary company match after six months.
• Paid vacation, sick leave, and holidays.
• Paid certifications and professional development.
• Volunteer opportunities through our TMG Cares program.
• Additional voluntary benefits including AFLAC, flexible spending accounts, and short-term disability.

If you're looking for a company where you can build a career, grow professionally, and work with a supportive team, we'd love to hear from you.

Apply today!