Receptionist/Facilities Administrative Assistant

Job Description

Job Description

NOW HIRING!

Karber Corporation (K CORP) is a full-service mechanical and plumbing contractor. Our projects span data centers, healthcare, manufacturing, schools, aviation, office, and hospitality sectors. We believe that talent comes from all walks of life. Ambition and hard work are the only prerequisites to achieving your goals at K CORP. Whether you aspire to become a highly skilled tradesperson or the president of our company, there are no limits to what you can achieve here!

We are seeking a Receptionist/Facilities Administrative Assistant to serve as the welcoming first point of contact for our office while supporting the seamless flow of daily operations. This role manages front desk phone coverage, and key facility needs, including screening and directing calls, sorting, and distributing mail, ordering, and stocking supplies, and helping maintain organized, inviting workspaces. The position also plays a highly visible role in promoting K CORP’s culture by contributing to internal communications and social media content, working closely with HR and leadership.

WHAT WE OFFER:

• Competitive hourly rate
• Comprehensive benefits including Medical, Dental, Vision, Life & AD&D, Critical Care and Disability
• 401(k) retirement savings plan with Employer Match Contribution
• Paid Time Off & Paid Holidays
• Employee Discount Program(s)
• Employee Assistance Program (EAP)
• A supportive, collaborative, and fun work environment
• Opportunities for career growth in a rapidly expanding company

OUR CORE VALUES:

• We do what’s right: Being ethical and transparent every step of the way.
• We show up: Fully for our customers, our business, and each other, every single time.
• We take pride: In bringing buildings to life.
• We own our actions: And deliver on our promises.
• We stay true: Embracing relentless growth and fostering unstoppable collaboration.
• We have fun: While being awesome.

ESSENTIAL DUTIES:

Front Desk Reception

• Greet visitors and manage incoming calls and inquiries
• Maintain visitor access protocols and notify staff of arrivals
• Keep reception area professional clean, and organized
• Communicate office updates and general information

Facilities, Office Supplies Coordination

• Submit and track maintenance and facility service requests
• Coordinate with vendors and building management
• Support meeting room setup and office readiness
• Monitor office conditions and report issues
• Manage inventory of office supplies and handle mail/packages
• Oversee equipment servicing and building access controls
• Assist with safety programs and incident reporting

Mobile Device Management

• Set up, configure, and deploy mobile devices (iPhones, iPads, laptops)
• Manage device inventory, tracking, and lifecycle (setup, returns, redeployment)
• Enroll devices in MDM, apply policies, and maintain compliance
• Troubleshoot device issues and support end users
• Partner with IT to ensure a secure, efficient mobile environment

Administrative & Operational Support

• Provide administrative support to HR, Payroll and general Operations as needed.
• Maintain records, files, and basic reports (equipment, device, vendor activity, supply usage).
• Support coordination of meetings, conference rooms, employee events, and onsite activities.
• Arrange catering, prepare meeting spaces, and ensure event readiness as needed.

WHAT WE ARE LOOKING FOR:

Requirements:

• High school diploma or equivalent.
• 1–3 years of experience in reception, office administration, facilities support, or a related field.
• Ability to operate professionally within a construction‑based work environment
• Strong verbal and written communication skills.
• Exceptional customer service and interpersonal skills.
• Proficiency with Microsoft Office, Bluebeam, Outlook, and standard office equipment.
• Ability to multitask in a fast-paced environment.

Additional Skills:

• Experience in the HVAC, plumbing, or skilled trades industry.
• Experience with mobile device configuration and data wipe/reset processes
• Ability to work independently, and as a team member.
• Professional demeanor and solid people skills.
• Excellent organizational and time management skills.
• Positive, personable, and detail oriented.

WHY COME TO WORK AT KARBER CORPORATION?

If you are passionately committed to being a contributor to a strong team while maintaining the highest standards. K CORP offers you an enthusiastic and supportive environment where our employees can thrive, make impactful contributions, and shape the future of our business. If you are eager to advance your career and join a company that values trust, accountability, and operational excellence, we enthusiastically invite you to apply!