Administrative Assistant

About Us

We are one of Houston's largest single-source providers of premier construction, tenant build-outs, HVAC systems, and mechanical services. As a construction engineering firm proficient in industrial design and construction, our services are enhanced by extensive mechanical engineering capabilities, as well as HVAC, commercial plumbing, and process piping expertise.

Job Summary

The Administrative Assistant will provide support through clerical, administrative, and coordination duties essential to daily operations. This role involves providing support to office personnel and field employees through a variety of tasks related to organization, file maintenance, and communication. The ideal candidate must be reliable, punctual, organized, and have demonstrated the ability to juggle multiple priorities in a busy office setting.


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Essential Duties & Responsibilities

Essential duties and responsibilities include, but are not limited to, performing the following regularly or as a backup:

• Answer multi-line telephone system
• Greet visitors or callers and handle their inquiries and/or direct them to the appropriate persons according to their needs
• Operate office equipment, such as fax machines, copiers, scanners, etc. and arrange for repairs when equipment malfunctions
• Perform additional assignments as required by the company or as directed by management

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• High school diploma or GED required
• Minimum 1 years' experience preferred
• Excellent organizational and multi-tasking skills
• Construction administration experience a plus
• Proficiency in Word, Excel, and Windows platforms
• Knowledge of COINS is preferred but not required

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must demonstrate commitment to company values.
• Must demonstrate an ability to work well with others

Physical Demands

The physical demands described below are representative of those associated with working in a typical office environment and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The physical demands described below are representative of those associated with working in a typical office environment and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.


EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.